As an archivist, I would like to be able to add Notes to Accessions.


I understand wanting to keep things simple, but it would be nice to be able to add more specific notes and to format the text. (If adding Notes to Accessions isn't feasible, enabling formatting for the existing long text fields would still be a big/welcome improvement!)

As an example, we currently use a physloc note with the label "Coordinates" to record locations for Resources because we're not taking advantage of the built in location management. These are formatted to be easy to read at a glance (and to match our old database).

Adding Notes (or at least formatting) would make it easier for both humans to parse the information and for machines to parse it for automated reporting.

We're using 2.6, but Accessions seem to be more or less the same in the 2.7 Sandbox.
(As an aside, 2.7.x isn't available in the "Affects versions" field.)


Maggie Hughes
May 1, 2020, 4:46 PM

Dev Pri reviewed this ticket in our April 2020 meeting. We feel this is too local of a request and are closing the ticket. As a workaround, we recommend immediately spawning new accession records into resource records so that notes fields with marked up text are available for use (if that’s desired). Immediately spawning into resource recs is a workaround that institutions use to take advantage of functionality offered by resource recs, and it doesn’t require that the collection is processed or will be processed soon. Hope this is helpful!

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Rachel Donahue