Identifying restricted materials in SUI is not precise enough


Hypothetical scenario:
In collection X, one box is restricted. On the collection level, I have a Conditions Governing Access note identifying that Box 6 is restricted and closed. I could also add a Conditions Governing Access note to any archival objects that are in Box 6. My challenge is that having only the CGA note on the collection level means that it interprets all boxes to be restricted in the collection, which will mess with my reporting stats and concern reference staff. Could/should there be a way to select the specific top containers, similar to adding instance information, so that the database is more correct? There should be a way to batch do this, which a check box to select all, or multiple boxes to check and apply, in addition to adding them one at a time.


Lydia Tang
February 18, 2020, 8:15 PM

Usability talked this over and suggested that the Top Container should have a check box for “Has Restrictions” - this would accomplish accurately reporting stats AND possibly interface with requesting functions to prevent serving the restricted box.

Brittany Newberry
October 20, 2020, 8:05 PM

The Usability sub-team has reviewed this ticket again and recommends that this ticket move forward with a checkbox being added when creating a top container.

Lydia Tang
October 30, 2020, 3:50 PM

What if it was conditional? As in, if there is an archival object that has a Restriction, than it is automatically checked?

Lori Dedeyan
November 3, 2020, 6:24 PM

Including a mockup of what a restriction option at the Top Container level-

Althea Topek
January 7, 2021, 4:55 PM

At the January 2021 meeting, Usability discussed other methods for documenting restrictions within archival objects and how that can be reflected in top container records. Enhanced documentation for adding restrictions in “conditions governing access” notes will be added to the user manual and Usability has decided to close this ticket.

Won't Do




Lydia Tang

Affects versions