As a reseacher, I want to see all notes for an archival object in the collection organization view of the PUI


Currently notes that are categorized as "Additional Description," such as General notes, do not appear at all in the Collection Organization view.

This runs counter to behavior expected by users familiar with EAD finding aids. That is a major problem, since the Collection Organization view mimics the style of an EAD finding aid, but fails to display all information or provide an indication that more information is available.

Either the Collection Organization view should be revised to include all notes or the Additional Description category should be eliminated. My preference is for the latter, since in my experience users rarely understand that there may be important information hidden there.


Matthieu Uittenbogaard
February 27, 2020, 8:15 AM

Hi everyone,

We here at the University of Amsterdam would also like to be able to see all notes in the collection organization or eliminate the Additional Description category.

Is there already more news about this request?

Thanks in advance!

Kind regards,

Matthieu Uittenbogaard
University Library
University of Amsterdam

Daniel Michelson
June 29, 2020, 4:43 PM

At the June 24, 2020 Dev/Pri meeting, we decided to wait for the Usability subteam’s recommendations on the collection organization view before acting on this ticket.

Saskia van Bergen
November 12, 2020, 5:13 PM

Hi everyone,

We at Leiden university are new to ArchivesSpace. We just started the ingest of our EAD files and bumped into the same problem. Just like in Amsterdam we would like to have more control over the tags hidden in the additional description, but eliminating the category seems an even better idea.

Best wishes,


Althea Topek
November 16, 2020, 8:07 PM

At the 10/20/20 usability sub-team meeting, we agreed the default in the config file should display all notes associated with an archival object in the collection organization view and should not display inherited information (unique information only). Is it possible to add this type of preference to repository preferences rather than needing to edit the config file?

Althea Topek
February 2, 2021, 6:18 PM

Usability also requests any linked agents, linked subjects, and published external documents at the archival object level appear in the collection organization view. The default would also include all notes expect “preferred citation”.




Daniel Michelson