14:00:41 From kristao : Hello! 14:00:44 From Jessica Crouch : https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/991657985/2020-1-22+Meeting+notes 14:01:43 From Natalie Adams : New manual is great Jessica- thanks to you and everyone for putting it together! 14:05:08 From Lydia Tang : https://archivesspace.org/archives/5821 14:05:29 From Lydia Tang : https://archivesspace.atlassian.net/wiki/spaces/AC/pages/38502430/Development+Prioritization+subteam 14:07:47 From Jessica Crouch : Survey summary is available on the blog! https://archivesspace.org/archives/5821 14:08:06 From Lydia Tang : ltang5@msu.edu 14:10:09 From kristao : Love it! 14:10:20 From Eve Neiger : https://archives.yale.edu/ 14:16:56 From Corey Schmidt : Can you request multiple boxes at once? The layout looks modern and clean! 14:18:21 From Natalie Adams : We're carrying out UX interviews and are finding that users are missing the '+' button on the homepage to expand a search, add another row- anyone else found that? 14:18:24 From Corey Schmidt : Thank you! 14:18:51 From FPitaro : If you have notes at the folder level do they show in the finding aid view? 14:19:56 From FPitaro : That's great. So easy to read and view 14:20:24 From Natalie Adams : Have you got any digital object records on your PUI? 14:20:28 From Lydia Tang : This approach to having the navigation bar in the center contrasts with another suggestion of putting the hierarchy tree on the left side (per designing for the F). How do people like it? 14:20:44 From Lydia Tang : Could you describe your PDF generation approach? :D 14:21:00 From rebecca romanchuk : Are you able to show the results of your UX study? 14:21:26 From Lydia Tang : Do you have a plug in for showing the notes in the finding aid? Is that on GitHub? 14:24:11 From Eve Neiger : eve.neiger@yale.edu 14:24:55 From Eve Neiger : For information about PDF finding aids: mark.custer@yale.edu 14:25:18 From kristao : Can accessions be shared across repositories? 14:25:38 From kristao : That is what I thought 14:27:05 From Natalie Adams : Thanks Eve- our situation is a bit different- we have the University Library plus 29 completely separate repositories (so no shared container profiles etc) 14:27:34 From Natalie Adams : Maybe it's a new AS challenge! I'll report back.... 14:28:25 From Natalie Adams : That would be great Eve- great suggestion! We'd love to participate 14:28:42 From Natalie Adams : or try and start a new group 14:28:59 From Wendy : When do you foresee the merge top container functionality that’s now in the Sandbox going live? 14:29:03 From Natalie Adams : Thanks- yes- trying to set up user group now 14:29:56 From Eve Neiger : Ditto! Challenging for us too! 14:30:20 From Lydia Tang : searching for it! 14:30:27 From Eve Neiger : We are working on trying to get ASpace working with our Yale Single Sign On (CAS) 14:30:30 From Alaska State Library : Agree on the password/permissions issue! 14:30:56 From Noah Huffman : We (Duke) are using this oauth plugin, which allows for single sign on (Shibboleth): https://github.com/lyrasis/aspace-oauth 14:30:59 From Natalie Adams : Thanks everyone- good to know about the JIRA 14:31:19 From FPitaro : We'd also like to have ASpace work with our organization's single sign on 14:31:32 From Eve Neiger : Thanks Noah! I'll pass that along to our IT department. That's great. 14:31:37 From FPitaro : we were told not possible thorugh Lyrasis 14:31:47 From Noah Huffman : Lyrasis helped us configure this:) 14:31:54 From Lydia Tang : hm. a loooot of tickets: https://archivesspace.atlassian.net/issues/?jql=text%20~%20%22password%22 14:32:08 From FPitaro : OK . I'll check back 14:33:05 From Lydia Tang : Maybe- https://archivesspace.atlassian.net/browse/ANW-534 14:33:16 From Lydia Tang : https://archivesspace.atlassian.net/browse/AR-93 14:33:42 From Natalie Adams : Thanks Lydia- need to get a bit more into JIRA I think 14:34:11 From Natalie Adams : Thanks Jessica, that's great 14:34:23 From Lydia Tang : ANW-534 is in “ready for implementation” so that means that it’s waiting for a developer 14:34:58 From Lydia Tang : I made one for Restrictions expiring 14:35:09 From Eve Neiger : We could like that too! (trigger dates for restrictions) 14:35:19 From Lydia Tang : would you like it to email someone - how would the alert work? 14:35:24 From Wendy to Jessica Crouch (Privately) : Hi Jessica, not sure when to ask this question, but wondering: When do you foresee the merge top container functionality that’s now in the Sandbox going live? 14:35:37 From Natalie Adams : Emailing would be great- or just part of reports 14:36:04 From Lydia Tang : Email all staff or only certain levels of permission>?> 14:36:15 From Wendy to Jessica Crouch (Privately) : Another question: I saw a feature request from a few years ago that hasn’t been implemented—is there a way to revive older requests? 14:36:17 From Lydia Tang : Repo admins 14:36:21 From Natalie Adams : Yes- repository manager would be best maybe 14:36:32 From Lydia Tang : (thumbs up!) 14:36:37 From Natalie Adams : Gteat! 14:38:38 From KH : Quick random question. Any idea when the next ASpace release is coming out? 14:38:46 From Natalie Adams : Thanks sorry for so many questions Jessica... 14:39:21 From Natalie Adams : OK will do! 14:39:53 From Lydia Tang : https://archivesspace.atlassian.net/browse/ANW-480?jql=text%20~%20%22provenance%20file%22 14:41:14 From kristao : It would be wonderful! 14:46:01 From kristao : Neat! 14:47:18 From Lydia Tang : Use a test instance 14:47:32 From kristao : yes! Play around with it 14:47:32 From Wendy : One important thing we’ve realized is that if an accession record or a digital object is in one repository, and a resource record is in a a different repository, the links are lost. 14:47:41 From Lydia Tang : data clean up can be challenging, so try to get it right the “first” time 14:47:57 From Alaska State Library : We didn't realize at first that Accessions recrods weren't required. We can't use AS for accessiion records, so not having to create them anyway was a great time saver! 14:48:00 From Natalie Adams : Kate pointed me to this article- https://dash.harvard.edu/handle/1/30356833- so helpful to us, especially for extents. We're copying the 1xcollection approach to some of our odder physical extent records... 14:48:01 From Noah Huffman : try to assess ease of data cleanup pre and post migration. In many cases, it's much easier to clean up before migrating 14:48:23 From kristao : Have a strategy! 14:48:28 From rebecca romanchuk : Make sure key stakeholders (often line staff) are involved to recognize issues/problems. 14:48:55 From Lydia Tang : https://dash.harvard.edu/handle/1/30356833 link was tricky with hyphen 14:49:19 From kristao : That title is everything! 14:49:25 From Lydia Tang : :D 14:49:26 From Natalie Adams : We found it very challenging around the resource/archival object records- tried adding extra user defined fields but really needed them at resource and archival object levels, which AS can't do 14:49:58 From Lydia Tang : could you expand on this? 14:50:34 From Lydia Tang : Not 1 to 1 mappings? 14:50:57 From Natalie Adams : Yes- we added some user defined fields for things like 'former reference' data, but needed the extra fields at all archival levels. IT took us a while to realise that user defined fields could only be added to resource level 14:51:28 From Lydia Tang : Oof - maybe make a ticket for that 14:51:33 From Natalie Adams : WE've found solutions for all fields now- but I wish I had known that frist 14:52:54 From Natalie Adams : Also we realised that rights records aren't published to the PUI, even if you click publish on them 14:53:50 From Lydia Tang : Is there a ticket for that? :) 14:54:11 From Alaska State Library : We had the same issue but went back and put the info in restrictions on use notes, instead. 14:54:17 From Natalie Adams : Not sure! WE;ve only just decided to use the AS PUI as our discovery layer 14:54:32 From Corey Schmidt : I was reading the documentation and it said that development was expected for a batch EAD export feature. Would something like this be possible on the staff interface? 14:56:47 From Corey Schmidt : Thank you! 14:57:20 From Julia Novakovic : I only use Events to track unprocessed/processed collections 14:57:28 From Julia Novakovic : "processing new" vs. "processing complete" 14:58:33 From Noah Huffman : RE: batch EAD export (assumes you have admin access): https://archivesspace.github.io/archivesspace/user/archivesspace-repository-ead-exporter/ 14:58:50 From Natalie Adams : Meaning easier to implement? 15:00:02 From Natalie Adams : Sounds good- we're just wrapping our heads round location management now 15:00:09 From FPitaro : I think that would be very helpful. 15:00:46 From kristao : We are getting ready to 15:00:56 From Natalie Adams : Good luck Lydia! 15:01:03 From Lydia Tang : Thank you! :D 15:01:59 From FPitaro : thanks all 15:02:08 From Alaska State Library : Have to run. Really helpful, thanks! 15:02:13 From Julia Novakovic : Thanks, all! 15:02:15 From kristao : Thank you! 15:02:19 From Natalie Adams : Thanks a lot- really helpful. WILL do JIRA! 15:02:33 From Eve Neiger : Thanks! 15:02:33 From Corey Schmidt : Thank you Noah and all! 15:02:34 From rebecca romanchuk : thanks! 15:02:35 From kristao : Bye!