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Month/Time of year | Action | Owner |
---|---|---|
July | Update wiki space:
| Chair |
July | Joint UAC/TAC orientation meeting for new members (also includes Christine and the Vice-Chairs) | Chair |
July | Schedule monthly meetings for new term (via Doodle poll). [try to start with last term's time with the assumption that returning members already have that time clear and only new members would need to fit it in] | Chair |
July | At the discretion of subteam leads, subteams may start work. The deadline for term workplans is September. | Subteam leads |
August | Subteams that didn't start work in July, start work. The deadline for term workplans is September. | Subteam leads |
August | TAC and and UAC kickoff meetings
| Chair |
August | When reminded by Laurie Arp of the deadline (via email), prompt subteam leaders to contribute to Joint Quarterly Report (email template and report template) Submit Quarterly Report to Governance Board as a PDF via Laurie Arp (email) and upload copy to Wiki. | Chair |
Early September | Confirm Check in with subteam leads via email to confirm that work has begun, request sub-team leaders present their current term workplans at next meeting. | Chair |
Early September | Subteams complete workplans before Joint TAC/UAC meeting in September | Subteam leads |
September | Joint TAC/UAC meeting to review subteam workplans | Sample Agenda | Chair |
November | When reminded by Laurie Arp of the deadline, prompt subteam leaders to contribute to Joint Quarterly Report (email template and report template) Submit Quarterly Report to Governance Board as a PDF via Laurie Arp and upload copy to Wiki. | Chair |
January | Chair of ASpace Nominating Committee asks about number of new members needed for next fiscal year and UAC and TAC chairs respond. | Chair |
February | Joint TAC/UAC meeting with subteams reporting on progress with workplan and whether it needs to be adjusted Call for volunteers to serve as Vice-Chairs and Vice-Leads for next year (during meeting and follow-up by e-mail). Contact the Chair or Lead respectively. | Chair |
February | TAC switches to bi-monthly meetings (expected in February, April, June) | Chair |
March | When reminded by Laurie Arp of the deadline, prompt subteam leaders to contribute to Joint Quarterly Report (email template and report template) Submit Quarterly Report to Governance Board as a PDF via Laurie Arp and upload copy to Wiki. | Chair |
April | Ask continuing members to consider joining an additional subteam for the following year (if only on one) and contact Chair if they are interested. They have until early June to decide. | Chair |
April/May (???) | Participate in ArchivesSpace Nominating Committee
| Chair |
May | New members get appointed by AS Governance Board. Individual members should receive their individual appointment email late May/early June (??? confirm) and the respective chairs will be copied on that email. | Nominating Committee Chair |
May | When reminded by Laurie Arp of the deadline, prompt subteam leaders to contribute to Joint Quarterly Report (email template and report template) Submit Quarterly Report to Governance Board as a PDF via Laurie Arp and upload copy to Wiki. | Chair |
May | Introduce retrospective in group meeting and ask all sub-teams to complete by June. | Chair |
May | If any Vice-Chair or Vice-Lead positions do not have a volunteer, reach out to individuals and attempt to recruit them | Vice-Chair |
Early June | Deadline for continuing members to decide on adding joining an additional subteam; send out reminder/prompt by email | Chair |
Early June | Subteams complete retrospectives before June meeting: | Subteam Leads |
June | Retrospective meeting:
| Chair |
June | Review Responsibilities and Expectations, Chair and Vice Chair responsibilities, and this page and make updates and edits as needed to keep info current. | Vice-Chair |
June | Send out welcome email to new members | Incoming Chair |
June | Assign new members to sub-teams based on needs and interest and notify leads of relevant sub-teams | Incoming Chair (with assistance from outgoing Chair) |
June | Deadline for selection of new committee Vice-Chairs and sub-team Vice-Leads | Incoming Chair (with assistance from outgoing Chair) |
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