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Morning Program
Workshop presentation
Time | Workshop | Instructor | Presentations/Notes |
9:00 a.m. to noon | Creating and Managing Digital Objects in ArchivesSpace
| Brad Westbrook (ArchivesSpace) Nancy Enneking (Getty Research Institute)
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9:00 a.m. to noon | Introducing the ArchivesSpace REST API using Python 3
| R.S. Doiel (Caltech) | Workshop presentation and background materials |
9:00 a.m. to noon | Developing Simple Plug-ins to Customize Your ArchivesSpace Experience
| Kevin Clair (University of Denver) | Workshop presentation |
Afternoon Program
Time | Activity | Speakers | Presentations/Notes |
1:00-1:10 p.m. | Welcome | Christine Di Bella (ArchivesSpace) | |
1:10-1:25 p.m. | Governance Board Update | Christian Dupont (Boston College) | Presentation |
1:25-1:40 p.m. | Program Update | Brad Westbrook (ArchivesSpace) | Presentation |
1:40-2:00 p.m. | Q&A from audience
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2:10-3:25 p.m. | Concurrent session block 1 |
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| ArchivesSpace Integrations – A Status Report and Look Ahead | Dallas Pillen (University of Michigan), Dustin Stokes (Atlas Systems), Jack O'Sullivan and Martin Springell (Preservica) |
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| Managing Containers and Locations in ArchivesSpace: A Look at Newly Added Functionality | Mary Caldera (Yale), Rachel Searcy (New York University) Chair: Martha Conway, University of Michigan |
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| Getting Involved in the ArchivesSpace Community | Sally Vermaaten (New York University), Gordon Daines (Brigham Young University), Christian Dupont (Boston College) | |
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3:35-4:50 p.m. | Concurrent session block 2 |
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| Working with a Hosting Provider | John Herbert (LYRASIS), Dan Specht (Atlas Systems) Chair: Elizabeth Russell, University of Maine | Information about LYRASIS ArchivesSpace services Information about Atlas ArchivesSpace services
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| Data Cleanup Strategies and Tools | Kate Bowers (Harvard), Dave Mayo (Harvard), Marcus Ladd (Miami University), Jacky Johnson (Miami University) Chair: Jennifer Mitchell, Louisiana State University |
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| How Does ArchivesSpace Work for You?Laurel McPhee ( | University of California San Diego): If you’ve ever wanted to view and play with all of your collection data—from every ArchivesSpace table—in Access or Excel, an ODBC connection is the solution for you. Learn how to set up this one-way connection and query your way to easy reports and a greater understanding of your databaseJoshua Shaw (Dartmouth College): We found that the ArchivesSpace staff search interface wasn’t as useful for discovery purposes as it might be, especially for our public services people. Here’s what we changed and added and an overview of how we did it. I’ll also talk briefly about some of the other customizations and integrations we’ve made, as well as our (early!) plans for a basic circulation plugin. Miloche Kottman (University of Kansas): ArchivesSpace has several built-in ways to ensure consistent data entry which is particularly useful when working with student and volunteer staff. I’ll show where/how you can set up these data entry shortcuts in ArchivesSpace and also discuss our use of MacroExpress to ensure additional data entry standardization. Laurel McPhee (University of California San Diego): If you’ve ever wanted to view and play with all of your collection data—from every ArchivesSpace table—in Access or Excel, an ODBC connection is the solution for you. Learn how to set up this one-way connection and query your way to easy reports and a greater understanding of your database. Sarah Tanner (Atlanta University Center) Mark Custer (Yale University) Lora Davis (Johns Hopkins University): The ArchivesSpace team at Johns Hopkins University’s Sheridan Libraries used its spring 2016 migration from the Archivists’ Toolkit as an opportunity to clean up and resolve longstanding issues with existing descriptive metadata. Lora Davis will talk about the team’s work on one such project – cleaning and converting existing LCSH subject tracings to FAST headings using, among other things, the ArchivesSpace API, MS Access, OpenRefine, and Python scripts. Mark Custer (Yale University) Sarah Tanner (Atlanta University Center) Joshua Shaw (Dartmouth College): We found that the ArchivesSpace staff search interface wasn’t as useful for discovery purposes as it might be, especially for our public services people. Here’s what we changed and added and an overview of how we did it. I’ll also talk briefly about some of the other customizations and integrations we’ve made, as well as our (early!) plans for a basic circulation plugin. Cyndi Shein and Carlos Lemus (UNLV) Chair: Jaime Margalotti, University of Delaware | Custer presentationShaw presentation
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4:50-5:00 p.m. | Closing |
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Afterwards
There will be a post-Forum mixer, co-hosted by Registered Service Provider Atlas Systems, at the Hilton Atlanta in Rooms 406/407 from 5:30-7:00 p.m. Extend your conversations from the Member Forum, or, if you weren’t able to join us for the Forum, come for light food and drink and to catch up with other ArchivesSpace users as a warmup to your evening in Atlanta.
Staying Connected
The library has free wi-fi and you’re welcome to bring any devices you’d like to connect. We encourage people to tweet any portion of the meeting - or to tweet questions for the meeting sessions from afar - using our suggested hashtag: #aspacemembers16
Description of Workshops
Creating and Managing Digital Object Records in ArchivesSpace - While ArchivesSpace is not a digital asset management system, it does provide functionality for creating and managing essential metadata for your digital materials, and to manage it in the same system as your physical collection materials. Learn more about the Digital Objects module of ArchivesSpace through instruction and hands-on exercises. Instructor: Brad Westbrook, ArchivesSpace
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