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Idea | Comments | Progress | Current Status | ||||||
Have representation from Historically Black Colleges and Universities and Hispanic Serving Institutions on the Governance Board or create specific seat on the Governance Board for a representative from HBCUs/HSIs. | There was concern about placing a burden on the very institutions we are seeking to draw in given the current limited participation of HBCUs/HSIs in the ArchivesSpace membership community at the present time. | A proposal was made to the Governance Board at their October 2020 meeting to charge a small internal task force to investigate options and models for improving its own diversity before creating new Board seats or designating existing Board seats differently. This will happen in parallel with efforts to make the wider ArchivesSpace membership community more diverse and inclusiveBoard will focus on education and information sharing for the time being as it investigates ways to improve its own diversity. |
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Provide one-on-one mentoring to potential and new Governance Board representatives to provide more support and/or a longer runway to service. | Many thought this was a good idea for Governance in general. | Governance Board informal buddy system and deep dives covering specific areas of knowledge helpful to Board service begun with 2020-2021 term. |
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Explore the creation of a standing DEIA Council. | This came up in a comment in a feedback form response and did not receive wider discussion. This idea may be coupled with other initiatives. |
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Idea | Comments | Progress | Current Status | ||||||
Subsidize membership for some grassroots organizations, community archives, tribal archives, Historically Black Colleges and Universities (HBCUs) and Hispanic Serving Institutions (HSIs). | A recurring theme of the comments in the discussions and feedback was that these really should be offered together, since ArchivesSpace implementation and full participation in the community is best accomplished with lots of support. | First cohort for ArchivesSpace Diversity Partnership announced in May 2021. Five institutions coming on board on began as of July 1, 2021. |
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Subsidize or offer assistance with self-hosted or hosted ArchivesSpace installations for some grassroots organizations, community archives, tribal archives, HBCUs and HSIs. | |||||||||
Develop a training toolkit for grassroots organizations, community archives, and tribal archives that want to use ArchivesSpace, or develop an infrastructure for community members to create and disseminate resources to assist grassroots organizations, community archives, and tribal archives. | |||||||||
Develop a new membership tier specifically for minority-serving institutions that evaluates each institution on a case by case basis. | This is a recent community suggestion and has not yet been discussed at the governance level. | Expect to submit a proposal that evaluates financial and community impact for consideration by the Board in 2021. |
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Explore the creation of a cloud-based centralized ArchivesSpace or consider consortial membership to allow grassroots organizations, community archives, tribal archives, HBCUs, HSIs and other less resourced organizations to share financial and infrastructure commitments. | It is not clear how much demand there is for this, and to what extent this is already possible in other ways through finding aid aggregators. More research is needed. |
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Provide greater diversity in the examples used in the user documentation. |
| User Documentation sub-team will work on this. |
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Work with organizations and groups that help others understand ethical collecting and archival description to identify best practices for using (or not using) ArchivesSpace and related barriers in the application. |
| We are working on a series of conversations and partnered webinars beginning late 2020/early 2021.have increased the focus on these topics in our programming. Two examples: Webinar on Implementing the Protocols for Native American Archival Materials at Northern Arizona University held on April 14, 2021. Session on Metadata Justice at the University of Oklahoma Libraries at 2021 Member Forum. |
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Regularly spotlight the work our members do in their communities, via mechanisms such as features in our monthly updates and posts on our blog/Twitter.We will incorporate this kind of feature into Monthly Updates and also look to signal boost relevant posts on social media. |
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Provide greater support for learning ArchivesSpace and archival information management to BIPOC students in archives and related educational programs. | This is already on our to-do list for the year, though it had been postponed by the COVID-19 crisis. | Previously identified Board and program group can convene to discuss in early 2021Proposal for surveying educational programs being submitted to the Board for its September 2021 meeting. |
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Commit to virtual networking and programs as a way to support the global community of ArchivesSpace, including under resourced institutions in the Global South. | While wider global expansion remains a goal, this has been somewhat backburnered by the COVID-19 crisis. We do plan to offer our engagement programming virtually until it is over. We are committed to continuing to provide virtual networking opportunities like the ArchivesSpace Online Forum. | Consider how virtual programming may be used specifically to support individuals and institutions in the Global South in 2021. |
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