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We are now accepting session proposals via our online form at https://forms.gle/jpSyx7VWZQ91HfTP8.
We will be reviewing proposals on a rolling basis, so we encourage you to get your proposals in early. Submissions will be closed on March 24, 2023, with final notification by March 27, 2023. The proposed schedule below is dependent on receiving a sufficient number of proposals and all ArchivesSpace members who plan to attend the forum are encouraged to submit a topic.Tip | ||||
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Registration is now open for the 2023 Thank you to everyone who attended the ArchivesSpace Virtual Member Forum .Registration is available to individuals from ArchivesSpace member institutions only. Registration is required for each session and registration for each session can be found at the beginning of that session's agenda. If you register for any event during the forum, you will receive connection information via Zoom. If you register for one session, you are guaranteed a spot in that session only. You must register for all activities you plan to attend. The ArchivesSpace virtual member forum will be recorded. Recordings will be linked on the forum agenda in the days following the forum. ! We ask all attendees complete the forum evaluation at https://www.surveymonkey.com/r/7XCP3KX |
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When: April 4, 2023, 1pm-3pm UTC, 6-8am PT, 9-11am ET, 2-4pm GMT, 3-5pm CET (find your local time) April 4, 2023, 5pm-7pm UTC, 10am-12pm PT, 1-3pm ET, 6-8pm GMT, 7-9pm CET (find your local time) April 5, 2023, 3pm-6pm UTC, 8-11am PT, 11am-2pm ET, 4-7pm GMT, 5-8pm CET (find your local time) Where: All online via Zoom, with opportunities to join via computer or phone Who Can Attend: Anyone from an ArchivesSpace member organization is welcome to attend. This is a free event but registration is required. Registration is available to individuals from ArchivesSpace member institutions only. Registration is required for each session and registration for each session can be found at the beginning of that session's agenda. If you register for any event during the forum, you will receive connection information via Zoom. If you register for one session, you are guaranteed a spot in that session only. You must register for all activities you plan to attend. This year's Virtual Member Forum is the successor to the Online Forums we held in previous years. To better support our member community and recognize their direct contributions to the development and sustainability of the ArchivesSpace application, registration for this year's event is open to users from ArchivesSpace member organizations only. Registration: April 4, 2023 - Session A registration: Closed April 4, 2023 - Session B registration: Closed April 5, 2023 - Session C registration: Closed |
Program:
April 4, | 20222023 | ArchivesSpace | Online Forum 2022Virtual Member Forum - Session ARegistration: Closed |
1pm UTC | Welcome and Announcements | 5:10-5:45pm Community Engagement Coordinator, ArchivesSpace Coming Soon to ArchivesSpace Spawning Digital Objects from Archival Objects Make Representative Functionality in Digital Objects | |
1:30-2:00pm UTC | Implementing & Integrating Penn State's ArchivesSpace Public User Interface In Fall 2021, the Eberly Family Special Collections Library at Penn State University launched its ArchivesSpace Public User Interface (PUI). For six months this site worked alongside the older finding aids website due to the challenges of integrating systems and to smooth the transition for researchers and staff. This presentation will discuss the Collection Services Team’s process of preparing ArchivesSpace for public access and launching the site. Lexy deGraffenreid will discuss finding aid data cleanup, and how Penn State staff used a 2020 finding aids audit as well as legacy finding aid statuses to prioritize updating legacy finding aids data. She will also discuss working with a graduate student assistant to perform data cleanup work by quickly updating standardized language to conform with current practices. Kevin Clair will discuss ArchivesSpace integrations and collaborating with University Libraries Strategic Technologies to personalize the public site. He will also discuss the challenges of integrating Aeon to replicate requesting functionality from the former site, to assist the Research Services Team in efficiently managing requests. In addition, Kevin will discuss integrating ArchivesSpace with Penn State’s CONTENTdm repository to display thumbnail images of digitized records in ArchivesSpace, facilitating digital preservation guidelines while more effectively promoting Penn State’s digital collections. Attendees will learn about the challenges and opportunities of integrating ArchivesSpace with other systems as well as conducting large-scale data cleanup of Resource records. | 5:45-6:15pm Beyond Boxes: Managing Spaces and Containers in ArchivesSpace Presentation recording | |
2:00pm-2:30pm UTC | Duct tape integration: developing an automated copy order fulfillment workflow with ArchivesSpace, Preservica, and Aeon This presentation will describe a recent Yale University Library - Manuscripts and Archives project to develop an automated copy order fulfillment workflow for already-digitized materials. The workflow was developed mid-pandemic to cope with increased reprographics requests, and relies on queries and scripts which connect several systems. Topics will include using the ArchivesSpace API to ingest links to digital content, leveraging the ArchivesSpace reports module to identify digitally-available materials, and the development of a set of scripts which combine data from ArchivesSpace and Google Sheets to download files from Preservica, share them via Box, and send the shared links to patrons via Aeon. | 6:15-7MARC to ArchivesSpace: Migrating Without Scripting Before ArchivesSpace, all archival collections at the Science History Institute’s Othmer Library were described in our library catalog (Sierra), with at least a MARC record and potentially either an attached PDF or Microsoft Word document of some additional description (box and folder lists, inventories, etc.) of varying adherence to standards. We started using ArchivesSpace in 2017, but only used it to create EAD-compliant PDF finding aids, which were then attached to a MARC record in the library catalog, following previous practice. The Digital Preservation Archivist position was created in 2021, with one of its immediate goals being turning on and using the ArchivesSpace PUI for public finding aid access. As part of that process, we wanted to make the PUI the one-stop shop for all archival collections, which meant transporting over decades of MARC records from the Sierra library catalog into ArchivesSpace. This talk will describe our migration project, including the kinds of data clean-up that had to be done, troubleshooting tips, impacts on processing and description workflows, access considerations, and what tools we used (notably, not the API). | |
2:30pm-3:00pm UTC | Considering, implementing and maintaining plugins and other customizations in ArchivesSpace Slides Available Presentation recording | ||
April 4, 2023 | ArchivesSpace Virtual Member Forum - Session BRegistration: Closed | ||
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5pm UTC | Break | 7:15-7:35pm Welcome and Announcements Jessica Crouch, ArchivesSpace | |
5:05pm-6:00pm UTC | Plugin Show and Tell: Broken Link Report plugin In this session, Corey Schmidt will demo UGA's first custom plugin report for ArchivesSpace. The report plugin looks for and returns broken URLs that may exist in note fields across all repositories in an ArchivesSpace instance. Those notes come from resources, archival objects, digital objects, digital object components, digital object file versions (URLs), subject scope and contents, agent person, corporate entity, family, and software. | 7:35-8:00pm Contextualization and Repair at Rauner Library The collections held by Rauner Special Collections Library at Dartmouth College span millennia of history, with archival description dating back to the 1920s. These materials are products of their time, and many contain language and imagery that is harmful to marginalized groups. In this presentation, Caro will discuss Rauner’s efforts to contextualize harmful content and repair archival description, using ArchivesSpace as a key tool. Tracking Reparative Description Changes in ArchivesSpace Building on Caro's presentation and on a past ArchivesSpace webinar about Dartmouth's harmful content warnings plugin, this presentation will provide an in-depth look at a new plugin that allows staff users to track reparative description changes, associate those changes with specific types of harmful content, and then publish the full list of changes to the PUI. The plugin supports including the list of changes in EAD & MARC exports. Joshua will also discuss some of the motivating factors behind the development of the plugin. | |
6:00pm-6:30pm UTC | Plugin Show and Tell: ArchivesSpace/SNAC Integration plugin In this session, Jason Jordan will demo the SNAC to ArchivesSpace integration plugin he has been working on in his work with the SNAC Cooperative. | ||
March 22, 2022 | ArchivesSpace Online Forum 2022 | ||
1:00-1:05pm From Cleanup to Ingestion: Migration of Indiana University Archives Accessions Presentation Recording | |||
6:30pm-7:00pm UTC | Welcome and Announcements Jessica Crouch, ArchivesSpace | 1:05-1:50pm Accessioning Small Accruals More Efficiently via the API Presentation recording | |
April 5, 2023 | ArchivesSpace Virtual Member Forum - Session CRegistration: Closed | ||
3pm UTC Discussion Session: | Metadata Standards Recording AvailableSupplemental information ArchivesSpace Metadata Sub-team discussion Join members of the ArchivesSpace Metadata Standards subteamTechnical Advisory Council's Metadata sub-team for a discussion about metadata standardsusing subject headings in ArchivesSpace. Bring your use cases and the role this team plays in documenting and monitoring metadata standards in the archival profession, maintaining the current data maps for migration, and advising on the adoption and implementation of various archival standards. | ||
1:50-2:00pm UTC | Break | ||
2:00-2:50pm preferred thesauri for a discussion of what you like about the subjects module and what you hope to see in the future. | |||
3:50pm UTC | Break | ||
4pm UTC | ArchivesSpace Board Discussion Session: ArchivesSpace Development Prioritization Join members of the ArchivesSpace Development Prioritization subteam for a discussion of the team's role in ArchivesSpace development, how new features are prioritized for development and provide feedback on some current feature requests being considered by the team. | ||
2:50-3:00pm UTC | Break | ||
3:00-3:50pm the ArchivesSpace board for a discussion about the ArchivesSpace governance structure and functions. This is a great session for members newer to the ArchivesSpace community to learn about the program’s development and how to get involved. | |||
4:50pm UTC | Break | ||
5:00pm UTC | Discussion Session: Testing the ArchivesSpace application Join the ArchivesSpace Testing subteam for a discussion of the important role this team and other community members play in testing new releases of the ArchivesSpace application and learn more about how you can get involved.ArchivesSpace Documentation Discussion Liz Caringola, University of Maryland (Tech Docs), Margaret Turman Kidd, Virginia Commonwealth University (User Docs), Eden Orelove, Smithsonian Institution (User Docs) Join members of the ArchivesSpace Technical Advisory Council's Technical documentation sub-team and the User Advisory Council's User documentation sub-team for a joint discussion on documentation related to ArchivesSpace. In this session, learn about two types of ArchivesSpace documentation that will help you to get the most out of the system: 1) the User Manual, and 2) the Technical Documentation. 1) Have you ever wondered what *that* button does? Or how to use *that* strange records module you're currently not implementing? The ArchivesSpace User Manual is here to dispel the mystery. The User Documentation Team (part of the User Advisory Council) keeps the documentation up-to-date. Learn more about the manual and how it can supplement your in-house documentation. 2) The ArchivesSpace Technical Documentation isn’t just for developers. Members of the Technical Documentation team will present some examples of how archivists with any level of technical comfort might find this documentation useful for themselves or when communicating with their hosting provider, developer, or IT staff. |
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Our Online Virtual Member Forum forum adheres to the ArchivesSpace Code of Conduct. We seek to provide a welcoming, fun, and safe community experience for everyone. The full text of the code of conduct is available at https://archivesspace.org/archivesspace-code-of-conduct. |
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Online Virtual Member Forum Evaluation: https://www.surveymonkey.com/r/BVMVJ837XCP3KX |