[Distributed from Chair of the Nominations Committee to ArchivesSpace Member representatives]
Dear ArchivesSpace Member Representative;
As chair of the 2016/17 ArchivesSpace Nominations Committee, I am writing to seek your nominations of candidates to stand for election for the ArchivesSpace Governance Board representing the very large Very Large and small Small membership levels. Member Member engagement is critical to the success of ArchivesSpace, and the Board welcomes relies upon your recommendations for strong candidates.
On behalf of the ArchivesSpace Governance Board and the ArchivesSpace community, I want to thank you for your continuing interest and membership in the ArchivesSpace program. The ArchivesSpace program has enjoyed great success since beginning member enrollment in April 2013. It has established a Governance Board and Technical and User Advisory Councils, and it is has enrolled over 280 members.
With the approach of the new 2016/17 fiscal year, the ArchivesSpace program needs to elect two people to the ArchivesSpace Governance Board, one representing the very large membership level and one representing the small level. The current incumbents at the very large and small Even if you represent a different category of membership, please consider colleagues you know at other institutions.
Only ArchivesSpace members representatives may submit a nomination. All other staff of ArchivesSpace member organizations may submit nominations through their Member Representative. All Member Representatives are strongly encouraged to consult with all interested colleagues within their organization. Self-nominations are also welcome if you represent a Very Large or Small member institution.
To submit a nomination, you can simply send us names and the institutional affiliation for each, indicating whether or not you have contacted the nominee, so that a member of the nominating committee can follow up with the nominee to confirm interest. Or you can submit a brief statement from the nominee that briefly describes the nominee’s interest in and qualifications for serving on the ArchivesSpace Governance Board.
Nominations must be received by 9:00 p.m. EDT Friday, April 29, 2016. They may be sent to ArchivesSpace Program Manager Bradley Westbrook (brad.westbrook@lyrasis.org), who will collect nominations on behalf of the Nominations Committee. The Nominations Committee will review all nominations and confirm a slate of nominees with the current Governance Board. An election ballot will be circulated to member institutions in mid-May.
The current incumbents at the Very Large and Small membership levels are no longer eligible for re-election as representatives to the Governance Board. The terms for the two elected candidates their successors will be July 1, 2016-June 30, 2018. Each successful candidate Each newly elected member representative will be eligible to run for a second term, July 1, 2018-June 30, 2020.
To that end, I am pleased to report that the ArchivesSpace Governance Board recently constituted a Nominations Committee for 2015 to oversee the process of electing Board members, including constructing a slate of candidates. Members of the 2016/17 Nominations Committee are:
Chrisitian DuPont, Chair (Boston College), Member, Governance Board
Gordon Daines (BYU), Chair of User Advisory Council
Sally Vermatten (NYU), Chair of Technical Advisory Council
Stephen Hussman (University of Arizona), representing very large membership level
Ed Galloway (University of Pittsburgh), representing large membership level
Annie Benefiel (Grand Valley State University), representing medium membership level
Margot Note (World Monuments Fund), representing small membership level
Julia Novakovic (The Strong Museum), represent very small membership level
Brad Westbrook (ArchivesSpace), ex officio
The ArchivesSpace Goverance Board (Nominees must be currently employed by an ArchivesSpace member organization in either the Very Large or Small member levels (see the member lists at:http://www.archivesspace.org/board) members). Nominees should have administrative and fiscal oversight experience, characteristics typical of director or associate director level staff. The Governance Board is charged with providing oversight for the ArchivesSpace application and community, including fiscal oversight; , the approval of development priorities, and oversight of the Technical and User Advisory councils. To
To meet the needs of a broad and diverse membership in a balanced and equitable way, the ArchivesSpace Governance Governance Board is composed of eleven twelve members:
9 voting members:
5 elected members, one from each of the five membership categories;
3 standing members, one representing each of the three original project partners : (New York University, UC San Diego, and the University of Illinois, Urbana-Champaign); and
1 member representing the LYRASIS management team.
3 ex officio members3 ex officio members:
ArchivesSpace Program Manager,
LYRASIS Director of Collection Services and Community Supported Software, and
1 member of the LYRASIS Board of Directors.
Again, I am pleased to invite you to nominate candidates for the Governance Board representing ArchivesSpace members at the Very Large and Small membership levels. Nominees must be staff of an ArchivesSpace member organization in either the VeryLarge or Small member levels (see the member lists at http://www.archivesspace.org/members). Nominees should also have administrative and fiscal oversight experience, characteristics typical of a Director or Associate Director.
Nominations must be received by (date). Each nomination should be supported by a statement by the candidate that briefly describes the nominee’s interest in and qualifications for serving on the ArchivesSpace Governance Board. An election will be held soon after the slate of candidates is constructed.
I look forward to receiving a nomination from you. Please send it to Bradley Westbrook (brad.westbrook@lyrasis.org), the ArchivesSpace Program Manager, who will collect nominations on behalf of the Nominations Committee.
Cordially,
Christian DuPont
...
Please feel free to contact me or any member of our Nominations Committee with any questions. Again, nominations should be sent to Bradley Westbrook and must be received by April 29.
Thank you for your participation in this important process, which is an essential part of our identity and operations as a community-based software organization.
Respectfully,
Christian Dupont
Chair, 2016 ArchivesSpace Nominations Committee
Burns Librarian and Associate University Librarian for Special Collections, Boston College
On behalf of Nominating Committee members:
Christian Dupont, Chair (Boston College), Member, Governance Board
Gordon Daines (BYU), Chair of User Advisory Council
Sally Vermatten (NYU), Chair of Technical Advisory Council
Stephen Hussman (University of Arizona), representing very large membership level
Ed Galloway (University of Pittsburgh), representing large membership level
Annie Benefiel (Grand Valley State University), representing medium membership level
Margot Note (World Monuments Fund), representing small membership level
Yue Ma (Museum of Chinese in America), representing very small membership level
Brad Westbrook (ArchivesSpace), ex officio