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Logistical support: Alicia Johnson, Iris Andrews, Erica Waller, Jennifer Bielewski, Jonathan Robinson, and Kenna Juliani, LYRASIS
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Schedule
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Morning Program
Time | Workshop | Instructor | Presentations/Notes |
9:00 a.m. to noon | Creating and Managing Digital Objects in ArchivesSpace | Brad Westbrook (ArchivesSpace) Nancy Enneking (Getty Research Institute)
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9:00 a.m. to noon | Introducing the ArchivesSpace REST API using Python 3 | R.S. Doiel (Caltech) | Workshop presentation and background materials |
9:00 a.m. to noon | Developing Simple Plug-ins to Customize Your ArchivesSpace Experience
| Kevin Clair (University of Denver) | Workshop presentation |
Afternoon Program
Time | Activity | Speakers | Presentations/Notes | |||||
1:00-1:10 p.m. | Welcome | Christine Di Bella (ArchivesSpace) | ||||||
1:10-1:25 p.m. | Governance Board Update | Christian Dupont (Boston College) | Presentation | |||||
1:25-1:40 p.m. | Program Update | Brad Westbrook (ArchivesSpace) | Presentation | |||||
1:40-2:00 p.m. | Q&A from audience
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2:10-3:25 p.m. | Concurrent session block 1 |
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| ArchivesSpace Integrations – A Status Report and Look Ahead | Dallas Pillen (University of Michigan), Dustin Stokes (Atlas Systems), Jack O'Sullivan and Martin Springell (Preservica) | Archives) | |||||
Managing Containers and Locations in ArchivesSpace: A Look at Newly Added Functionality | Mary Caldera (Yale University), Rachel Searcy (New York University) Chair: Martha Conway , (University of Michigan) | |||||||
Getting Involved in the ArchivesSpace Community | Sally Vermaaten (New York University), Gordon Daines (Brigham Young University), Christian Dupont (Boston College) |
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3:35-4:50 p.m. | Concurrent session block 2 |
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| Working with a Hosting Provider | John Herbert (LYRASIS), Dan Specht (Atlas Systems) Chair: Elizabeth Russell , (University of Maine | ) | Information about LYRASIS ArchivesSpace services Information about Atlas ArchivesSpace services | ||||
Data Cleanup Strategies and Tools | Kate Bowers (Harvard), Dave Mayo (Harvard), Marcus Ladd (Miami University), Jacky Johnson (Miami University) Chair: Jennifer Mitchell , (Louisiana State University | ) | Bowers and Mayo presentation and background information | |||||
How Does ArchivesSpace Work for You?Laurel McPhee ( |
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| University of California San Diego): If you’ve ever wanted to view and play with all of your collection data—from every ArchivesSpace table—in Access or Excel, an ODBC connection is the solution for you. Learn how to set up this one-way connection and query your way to easy reports and a greater understanding of your databaseJoshua Shaw (Dartmouth College): We found that the ArchivesSpace staff search interface wasn’t as useful for discovery purposes as it might be, especially for our public services people. Here’s what we changed and added and an overview of how we did it. I’ll also talk briefly about some of the other customizations and integrations we’ve made, as well as our (early!) plans for a basic circulation plugin.
Laurel McPhee (University of California San Diego): If you’ve ever wanted to view and play with all of your collection data—from every ArchivesSpace table—in Access or Excel, an ODBC connection is the solution for you. Learn how to set up this one-way connection and query your way to easy reports and a greater understanding of your database. Sarah Tanner (Atlanta University Center) Mark Custer (Yale University) Lora Davis (Johns Hopkins University): The ArchivesSpace team at Johns Hopkins University’s Sheridan Libraries used its spring 2016 migration from the Archivists’ Toolkit as an opportunity to clean up and resolve longstanding issues with existing descriptive metadata. Lora Davis will talk about the team’s work on one such project – cleaning and converting existing LCSH subject tracings to FAST headings using, among other things, the ArchivesSpace API, MS Access, OpenRefine, and Python scripts. Mark Custer (Yale University) Sarah Tanner (Atlanta University Center) Joshua Shaw (Dartmouth College): We found that the ArchivesSpace staff search interface wasn’t as useful for discovery purposes as it might be, especially for our public services people. Here’s what we changed and added and an overview of how we did it. I’ll also talk briefly about some of the other customizations and integrations we’ve made, as well as our (early!) plans for a basic circulation plugin. Cyndi Shein and Carlos Lemus (UNLV) Chair: Jaime Margalotti, University of Delaware | Cyndi Shein and Carlos Lemus (UNLV Libraries Special Collections): Supporting Implementation of ArchivesSpace through Plugins: Given the diversity of our legacy data at UNLV, for us to efficiently implement ArchivesSpace (even at a basic level), we need extend its functionalities. Therefore, we’re locally developing and using plugins to customize reports, import and overlay authority records in the agent module, batch spawn resources from accession records, and customize PDF exports. Chair: Jaime Margalotti (University of Delaware) | |||
4:50-5:00 p.m. | Closing |
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Afterwards
There will be a post-Forum mixer, co-hosted by Registered Service Provider Atlas Systems, at the Hilton Atlanta in Rooms 406/407 from 5:30-7:00 p.m. Extend your conversations from the Member Forum, or, if you weren’t able to join us for the Forum, come for light food and drink and to catch up with other ArchivesSpace users as a warmup to your evening in Atlanta.
Staying Connected
The library has free wi-fi and you’re welcome to bring any devices you’d like to connect. We encourage people to tweet any portion of the meeting - or to tweet questions for the meeting sessions from afar - using our suggested hashtag: #aspacemembers16
Description of Workshops
Creating and Managing Digital Object Records in ArchivesSpace - While ArchivesSpace is not a digital asset management system, it does provide functionality for creating and managing essential metadata for your digital materials, and to manage it in the same system as your physical collection materials. Learn more about the Digital Objects module of ArchivesSpace through instruction and hands-on exercises. Instructor: Brad Westbrook, ArchivesSpace
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Working with a Hosting Provider - Managing the technical side of an ArchivesSpace implementation can be challenging depending on your organizational culture and level of IT support, whether your institution is very small, very large, or somewhere in between. Hear from hosting providers about the services they offer and the ways contracting out for assistance can simplify your ArchivesSpace experience. Anchor hosting hosting