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Month/Time of year | Action | Owner | ||||
---|---|---|---|---|---|---|
July | Update wiki space:
| Chair | ||||
July | Joint UAC/TAC orientation meeting for new members (also includes Christine and the Vice-Chairs) | Chair | ||||
July | Schedule monthly meetings for new term (via Doodle poll). [try to start with last term's time with the assumption that returning members already have that time clear and only new members would need to fit it in] | Chair | ||||
July | At the discretion of subteam leads, subteams may start work | Subteam leads | ||||
August | Subteams that didn't start work in July, start work | Subteam leads | ||||
August | TAC and and UAC kickoff meetings
| Chair | ||||
August | Submit Quarterly Report. [submit it where, by when, in what format, and does a version gets saved somewhere and by whom?]Prompt When reminded by Laurie Arp of the deadline, prompt subteam leaders to contribute to Joint Quarterly Report (link to template of Dan's e-mail and to template of report). email template and report template) Submit Quarterly Report to Governance Board as a PDF via Laurie Arp and upload copy to Wiki. | Chair | ||||
Early September | Subteams complete workplans before Joint TAC/UAC meeting in September | Subteam leads | ||||
September | Joint TAC/UAC meeting to review subteam workplans | Chair | ||||
September | Confirm that work has begun, request sub-team leaders present their current term workplans at next meeting. | Chair | ||||
November | Prompt When reminded by Laurie Arp of the deadline, prompt subteam leaders to contribute to Joint Quarterly Report .(email template and report template) Submit Quarterly Report . to Governance Board as a PDF via Laurie Arp and upload copy to Wiki. | Chair | ||||
January | Chair of ASpace Nominating Committee asks about number of new members needed for next fiscal year and UAC and TAC chairs respond. | Chair | ||||
February | Joint TAC/UAC meeting with subteams reporting on progress with workplan and whether it needs to be adjusted Call for volunteers to serve as Vice-Chairs and Vice-Leads for next year (during meeting and follow-up by e-mail). Contact the Chair or Lead respectively. | Chair | ||||
February | TAC switches to bi-monthly meetings | Chair | ||||
March | Prompt When reminded by Laurie Arp of the deadline, prompt subteam leaders to contribute to Joint Quarterly Report .(email template and report template) Submit Quarterly Report to Governance Board as a PDF via Laurie Arp and upload copy to Wiki. | Chair | ||||
April | Ask continuing members to consider joining an additional subteam for the following year (if only on one) and contact Chair if they are interested. | Chair | ||||
April/May (???) | Participate in ArchivesSpace Nominating Committee
| Chair | ||||
May | New members get appointed by AS Governance Board. Individual members should receive their individual appointment email late May/early June (??? confirm) and the respective chairs will be copied on that email. | Nominating Committee Chair | ||||
May | (maybe earlier?)Ask members to consider joining an additional subteam for the following year (if only on one) and contact Chair if they are interested. | Chair | May | Prompt | When reminded by Laurie Arp of the deadline, prompt subteam leaders to contribute to Joint Quarterly Report .(email template and report template) Submit Quarterly Report to Governance Board as a PDF via Laurie Arp and upload copy to Wiki. | Chair |
May | Introduce retrospective in group meeting and ask all sub-teams to complete. | Chair | ||||
May | If any Vice-Chair or Vice-Lead positions do not have a volunteer, reach out to individuals and attempt to recruit them | Chair (or should it be Vice-Chair?) | ||||
Early June | Deadline for continuing members to decide on adding an additional subteam | Chair | ||||
Early June | Subteams complete retrospectives before June meeting: | Subteam Leads | ||||
June | Retrospective meeting:
| Chair | ||||
June | Review Responsibilities and Expectations, Chair and Vice Chair responsibilities, and this page and make updates and edits as need to keep info current. | Vice-Chair | ||||
June | Send out welcome email to new members | Incoming Chair | ||||
June | Assign new members to sub-teams based on needs and interest and notify leads of relevant sub-teams | Incoming Chair (with assistance from outgoing Chair) | ||||
June | Deadline for selection of new committee Vice-Chairs and sub-team Vice-Leads | Incoming Chair (with assistance from outgoing Chair) |
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