...

Task, Ticket, and Google Drive Ownership

• Task Ownership:

  • Was someone in particular taking the lead on something? If so, will they be on Council next term? Do they want to continue with the task?

  • If they are rotating off, who will act as the lead or point person?

  • Does it even need to continue?

  • What knowledge or resources can the person rotating off or handing the project off pass onto the new person?

• Ticket Ownership:

  • Does someone who is rotating off own a Jira ticket that needs follow-up? If so, ensure someone else on the subteam who will be there next term is also watching the ticket.

• Google Drive Ownership:

  • Review and appraise the contents of your subteam’s Google Drive. This is a good place for individuals to contribute and not just the Lead or Vice Lead.

  • Review existing files for relevance; delete irrelevant or obsolete files; leave comments in files if they need explanation; and organize the workspace for the next term.

  • Confluence is considered the system of record for Council activities and documentation, whereas Google Drive is for draft and working documentation. Drafts or other materials that do not necessitate retention can be deleted.

  • Transfer ownership of important files if they are owned by members who are rotating off.

  • Files can always be transferred to archivesspacehome[at]gmail[dot]com if needed.

...