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When: March 26, 2024, 1pm-3pm UTC, 6-8am PT, 9-11am ET, 2-4pm GMT, 3-5pm CET (find your local time) March 26, 2024, 5pm-7pm UTC, 10am-12pm PT, 1-3pm ET, 6-8pm GMT, 7-9pm CET (find your local time) March 27, 2024, 3pm-6pm UTC, 8-11am PT, 11am-2pm ET, 4-7pm GMT, 5-8pm CET (find your local time) Where: All online via Zoom, with opportunities to join via computer or phone Who Can Attend: Anyone from an ArchivesSpace member organization is welcome to attend. This is a free event but registration is required. Registration is available to individuals from ArchivesSpace member institutions only. Registration is required for each session and registration for each session can be found at the beginning of that session's agenda. If you register for any event during the forum, you will receive connection information via Zoom. If you register for one session, you are guaranteed a spot in that session only. You must register for all activities you plan to attend. This year's Virtual Member Forum is the successor to the Online Forums we held in previous years. To better support our member community and recognize their direct contributions to the development and sustainability of the ArchivesSpace application, registration for this year's event is open to users from ArchivesSpace member organizations only. Registration: March 26, 2024 - Session A registration: Open March 26, 2024 - Session B registration: Open March 27, 2024 - Session C registration: Open |
Program:
March 26, 2024 | ArchivesSpace Virtual Member Forum - Session ARegistration: Open | 1pm UTC|
Welcome and Announcements Coming Soon to ArchivesSpaceSpawning Digital Objects from Archival Objects | ||
1:30-2:00pm UTC (find your local time)Beyond Boxes: Managing Spaces and Containers in ArchivesSpace | ||
to establish greater intellectual and physical control of its processed collections as well as unprocessed backlog. Using ArchivesSpace’s container and location management modules, a graduate assistant in consultation with Special Collections staff assigned barcodes to more than 1,800 Top Containers, created and assigned more than 60 Container Profiles, merged Top Containers for boxed-with collections, remediated past local practice of “Locations as Top Containers,” and strategically created and assigned Location Profiles. In addition to the ArchivesSpace work, this project and impending renovation provided staff the space (and incentive) to finally deal with those pesky accessions, legacy collections, and orphaned materials that every repository has in its custody. As a result, staff selectively reappraised accessions; deaccessioned 97 cubic feet of duplicative and non-archival materials comprising trophies and awards, tchotchkes, newspaper clippings, and out of scope records; rehoused unprocessed accessions; and began moving towards an accessioning as processing approach to new acquisitions. 2:00pm-2:30pm UTC MARC to ArchivesSpace: Migrating Without Scripting Before ArchivesSpace, all archival collections at the Science History Institute’s Othmer Library were described in our library catalog (Sierra), with at least a MARC record and potentially either an attached PDF or Microsoft Word document of some additional description (box and folder lists, inventories, etc.) of varying adherence to standards. We started using ArchivesSpace in 2017, but only used it to create EAD-compliant PDF finding aids, which were then attached to a MARC record in the library catalog, following previous practice. The Digital Preservation Archivist position was created in 2021, with one of its immediate goals being turning on and using the ArchivesSpace PUI for public finding aid access. As part of that process, we wanted to make the PUI the one-stop shop for all archival collections, which meant transporting over decades of MARC records from the Sierra library catalog into ArchivesSpace. This talk will describe our migration project, including the kinds of data clean-up that had to be done, troubleshooting tips, impacts on processing and description workflows, access considerations, and what tools we used (notably, not the API). | ||
2:30pm-3:00pm UTC Three's Company: Sharing a Unified ArchivesSpace instance Presentation recording | ||
March 26, 2024 | ArchivesSpace Virtual Member Forum - Session BRegistration: Open | |
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5pm UTC | Welcome and Announcements Jessica Crouch, ArchivesSpace | |
5:05pm-6:00pm UTC Contextualization and Repair at Rauner Library Tracking Reparative Description Changes in ArchivesSpace Building on Caro's presentation and on a past ArchivesSpace webinar about Dartmouth's harmful content warnings plugin, this presentation will provide an in-depth look at a new plugin that allows staff users to track reparative description changes, associate those changes with specific types of harmful content, and then publish the full list of changes to the PUI. The plugin supports including the list of changes in EAD & MARC exports. Joshua will also discuss some of the motivating factors behind the development of the plugin. | ||
6:00pm-6:30pm UTC From Cleanup to Ingestion: Migration of Indiana University Archives Accessions Presentation Recording | ||
6:30pm-7:00pm UTC Accessioning Small Accruals More Efficiently via the API Presentation recording | ||
March 27, 2024 | ArchivesSpace Virtual Member Forum - Session CRegistration: Open | |
3pm UTC | ArchivesSpace Metadata Sub-team discussion Join members of the ArchivesSpace Technical Advisory Council's Metadata sub-team for a discussion about using subject headings in ArchivesSpace. Bring your use cases and preferred thesauri for a discussion of what you like about the subjects module and what you hope to see in the future. | |
3:50pm UTC | Break | |
4pm UTC | ArchivesSpace Board DiscussionJoin members of the ArchivesSpace board for a discussion about the ArchivesSpace governance structure and functions. This is a great session for members newer to the ArchivesSpace community to learn about the program’s development and how to get involved. | |
4:50pm UTC | Break5:00pm UTC | |
ArchivesSpace Documentation Discussion Liz Caringola, University of Maryland (Tech Docs), Margaret Turman Kidd, Virginia Commonwealth University (User Docs), Eden Orelove, Smithsonian Institution (User Docs) Join members of the ArchivesSpace Technical Advisory Council's Technical documentation sub-team and the User Advisory Council's User documentation sub-team for a joint discussion on documentation related to ArchivesSpace. In this session, learn about two types of ArchivesSpace documentation that will help you to get the most out of the system: 1) the User Manual, and 2) the Technical Documentation. 1) Have you ever wondered what *that* button does? Or how to use *that* strange records module you're currently not implementing? The ArchivesSpace User Manual is here to dispel the mystery. The User Documentation Team (part of the User Advisory Council) keeps the documentation up-to-date. Learn more about the manual and how it can supplement your in-house documentation. 2) The ArchivesSpace Technical Documentation isn’t just for developers. Members of the Technical Documentation team will present some examples of how archivists with any level of technical comfort might find this documentation useful for themselves or when communicating with their hosting provider, developer, or IT staff. |
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Our Virtual Member Forum adheres to the ArchivesSpace Code of Conduct. We seek to provide a welcoming, fun, and safe community experience for everyone. The full text of the code of conduct is available at https://archivesspace.org/archivesspace-code-of-conduct. |
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Virtual Member Forum Evaluation: |