The Nominating Committee Chair will be appointed by January and the Nominating Committee will be constituted at the 3rd Quarter Governance Board Meeting. The Nominating Committee will begin its work in early April and concludes it in July, once the Governance Board elections have concluded and TAC / UAC appointments have been confirmed and announced.
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- 2nd Quarter Governance Board Meeting or subsequently via email vote: Nominating Committee Chair is appointed.
- According to the Bylaws, Nominating Committee Chair may be the Governance Board Chair or a member of the Governance Board designated by the Governance Board Chair. The Governance Board Chair may ask Board members to vote to approve the selection of a designee.
- The Nominating Committee Chair reviews the responsibilities associated with the role in preparation for managing the Nominating Committee and nominations and election processes.
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- January-March: Nominating Committee members are identified.
- Nominating Committee Chair consults with Program Manager and others as needed to develop a roster of nominees for appointment to the Nominating Committee.
- The Nominating Committee consists of 9 members according to the Bylaws (art. V, sec. 2):
- Chair of the Governance Board or Board member designee.
- Chair of the Technical Advisory Council
- Chair of the User Advisory Council
- Five at large members, each representing one of the ArchivesSpace membership levels
- ArchivesSpace Program Manager, ex officio
- Nominating Committee Chair reviews roster of nominees for the Nominating Committee with Governance Board Chair in preparation for presentation at 3rd Quarter Governance Board Meeting.
- March: Governance Board, TAC, and UAC vacancies are identified.
- Program Manager reviews with the chairs of the Governance Board, TAC, and UAC any vacancies that will need to be filled due to term expirations, resignations, or other events.
- Governance Board members approaching the end of their first term should be asked whether they wish to stand for election for a second term. If so, they are automatically placed on the ballot, leaving the Nominating Committee the responsibility of recommending only one nominee to run against the incumbent. If the incumbent does not wish to run for reelection or has reached the end of her or his second term, the Nominating Committee will need to recommend two new nominees for the ballot to fill the vacancy. Note that only Member Representatives for the five Member Levels are elected; all other Governance Board members are defined according to their roles in the Bylaws.
- TAC and UAC members approaching the end of their first term should be asked whether they wish to be reappointed. If so, the Nominating Committee will normally recommend their reappointment unless the chair of the respective Council indicates that there have been issues with the member's performance. If the incumbent does not wish to be reappointed or has reached the end of her or his second term, the Nominating Committee will need to recommend a nominee to be appointed to fill the vacancy (TAC and UAC members are appointed; only Member Representatives to the Governance Board are elected by their constituents).[ under review]
- Appointments to the Governance Board, TAC, and UAC are tied to individuals, not organizations, which is to say that an incumbent's appointment may not be transferred to another staff in her or his organization. If an incumbent is not eligible or does not wish to be considered for reelection or reappointment, the vacancy must be filled through the Nominations process.
- Program Manager reviews with the chairs of the Governance Board, TAC, and UAC any vacancies that will need to be filled due to term expirations, resignations, or other events.
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