Subject: Nominating Committee appointment
Dear (Names of Nominating Committee appointees),
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This is a short-term appointment, as our work will take place between early April 1 and early July 1, with our greatest activity occurring in May. Despite the brevity of our commission, this is a very important responsibility that will shape the future of the ArchivesSpace community through its governance board and councils. We are fortunate to have each of you participate in the election and appointment process this year.
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3) posting a call for nominations for appointment to the ArchivesSpace User Advisory Council to fill (fill in appropriate number) vacancies; incumbents in all (fill in appropriate number) positions are eligible for reappointment; the Committee will select and present the required number of nominees for each vacancy to the Governance Board for approval.
Here is a tentative schedule for our work, which we can adjust as we learn more about the re-appointments and the need for new appointments:
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Date
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Events
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April
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Issue calls for nominations for election to Governance Board and appointments to TAC/UAC
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May, first two weeks
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Construct ballot
- Select candidates
- Acquire candidate statements
- Implement voting tool
Review nominations for TAC & UAC
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May, last two weeks:
Friday-Sunday (ten days after opening)
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Announce election
- Opening of election
- Reminder
- Close of election
Recommend appointments to TAC & UAC
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June 15 (or earlier)
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Report election results to Board
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July 1
Announce election results
- To candidates
- To membership
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- To nominees
- To membership
Our first task will be to review and revise the calls for nominations. I will circulate drafts by (date) and request your input by (date).
To help us get started and review the calls for nominations, I would like to schedule a conference call meeting of our Committee in early April, preferably (dates). I will send out a Doodle poll so that you can indicate your availability. Let me know if you do not receive an invitation to this poll.
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https://archivesspace.atlassian.net/wiki/display/ANC/ArchivesSpace+Nominating+Committee
Please review the Nominating Committee Timeline that it is included in this space in order to gain an overview of how our work will proceed. We will review this timeline during our initial meeting.
Please let me know if you have any problems accessing this spacethe wiki, or any questions regarding our work as a Committee.
Congratulations again, and thank you in advance for your time and service to the ArchivesSpace community,.
(Name)
(Institution)
Chair, (year) ArchivesSpace Nominating Committee
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