Now in its third year, the annual ArchivesSpace Member Forum is a free event open to all staff from ArchivesSpace member institutions. Come to share and learn about experiences implementing, using, and developing for ArchivesSpace. 

Date: July 25, 2017

Location: Smith Memorial Student Union, Portland State University, Portland, Oregon  

This site is within walking distance of the Hilton Portland and accessible via light rail from the Oregon Convention Center and other Portland site. More information on getting to campus is available on Portland State's website.

Planning Committee

Schedule Overview

Morning Program


Recording available for streaming at: 

9:00-9:30 a.m.355

Welcome and Program Update

  • ArchivesSpace Program Team
  • Recording available

Notes (including Q&A)


9:30-10:00 a.m.355Q&A 
10:00-10:30 a.m.355

Overview of the New Public User Interface

  • Mark Custer, Yale University; Susan Pyzynski, Harvard University
  • Recording available:



10:30-10:45 a.m. BREAK

Updates and Focus Groups On Different Areas of the Application - 

Recording available for streaming at: 

10:45-11:00 a.m.355

Staff Interface Enhancement Effort

  • Led by Lydia Tang, Michigan State University

Notes (for all three updates)


11:00-11:15 a.m.355

Agents Module Redesign

  • Led by Cory Nimer, Brigham Young University, Brad Westbrook, and Sue Luftschein, University of Southern California
11:15-11:30 a.m.355

Integrations with Other Applications

  • Led by Patrick Galligan, Rockefeller Archive Center, and Max Eckard, University of Michigan 
11:30-noon355Focus groups on these topics

Staff Interface Enhancement Effort - focus group notes

Agents Module Redesign - focus group notes

Integrations with Other Applications - focus group notes

noon-1:00 p.m. LUNCH - take in Portland State's eateries or food carts on your own - more information on options

Afternoon Program


Introduction to Working with the ArchivesSpace API, part 1

Rolling Out the New PUI, part 1

How to Get Involved in the ArchivesSpace Community/Ask an Expert

Better Collection Control with ArchivesSpace


Introduction to Working with the ArchivesSpace API, part 2

Rolling Out the New PUI, part 2

Migration and Data Cleanup

Reports and Report Workarounds


Lightning Round - ArchivesSpace Tips, Tricks, and Ideas


Wrap Up

  • Room 355

Workshop Descriptions

(please bring a laptop if you would like to participate in hands on activities; more information will be provided to workshop registrants closer to the time of the Forum)

1:00-3:40 Workshop: Introduction to Working with the ArchivesSpace API (pre-registration required)

1:00-3:40 Workshop: Rolling Out the New Public User Interface with Staff and Researchers (pre-registration required)

Concurrent Session Descriptions

1:00-2:15 Getting Involved in the ArchivesSpace Community/Ask an Expert

1:00-2:15 Better Collection Control with ArchivesSpace

2:25-3:40 Migration and Data Cleanup

2:25-3:40 Reports and Report Workarounds

Accessibility and Accommodations

If you need any physical accommodations to take full advantage of the meeting, please contact Christine (


Staying Connected

The Union has free wi-fi and you’re welcome to bring any devices you’d like to connect. We encourage people to tweet any portion of the meeting - or to tweet questions for the meeting sessions from afar - using our suggested hashtag: #aspace17 (some tweets and photos from the Member Forum are available at )



We have prepared a space on Google Docs to make it easy to share and collaborate on notes. We encourage you to open the docs and type away! The notes will be posted to the ArchivesSpace wiki soon after the event. All notes are available here:


Please fill out the evaluation for the Member Forum at to let us know about your experience at this year’s Forum and what you’d like for future Member Forums and other ArchivesSpace events.

If You Can’t Attend in Person

Post Forum Mixer

Graciously co-hosted by Atlas Systems and LYRASIS, ArchivesSpace Registered Service Providers 

Hilton Portland Downtown – Skyline Room, 5:30-7:00 p.m.

Extend your conversations from the Member Forum, or, if you weren’t able to join us for the Forum, come for light food and drink and to catch up with other ArchivesSpace users as a warmup to your evening in Portland. An RSVP to from those not registered for the Forum is appreciated so that we are sure to have enough on hand.