Description

The Accession Record Report includes a list of all accessions, including basic information, dates, extents, agent links indicated by a role of source, related resources, related accessions, and rights statements.

Data Sources

Label	Table	Field	Example
Repository	repository	name	Special Collections
Accession Number	accession	identifier	2016.IA.0123
Title	accession	title	J. Edgar Hoover correspondence
Accession Date	accession	accession_date	1/24/2016
Content Description	accession	content_description	Textual content describing the material
Condition Description	accession	condition_description	Textual content describing the condition of the material
Use Restrictions	accession	use_restrictions_note	Must handle photographs with gloves.
Access Restrictions	accession	access_restrictions_note	Unprocessed materials are closed to the public.
Date Expression	date	expression	1911 to approximately 1940
Date Begin	date	begin	1911
Date End	date	end	1940
Extent Number	extent	number	10
Extent Type	extent	extent_type_id	Linear feet
Container Summary	extent	container_summary	(15 boxes)
Physical details	extent	physical_details	Textual physical details concerning the materials
Dimensions	extent	dimensions	15 x 24 x 65
Source	name_corporate_entity	sort_name	Federal Bureau of Investigation
Source	name_person	sort_name	Hoover, J. Edgar
Source	name_family	sort_name	Hoover Family
Receiver	name_person	sort_name	Archivist, Staff
Rights Type	rights_statement	rights_type_id	Intellectual Property
Materials	rights_statement	materials	Materials
Type Note	rights_statement	type_note	Null
Jurisdiction	rights_statement	jurisdiction_id	United States
IP Status	rights_statement	rights_type_id	Copyrighted
IP Expiration Date	rights_statement	ip_expiration_date	2148
Permissions	rights_statement	permissions	Null
Restrictions Start Date	rights_statement	restriction_start_date	2016-01-01
Restrictions End Date	rights_statement	restriction_end_date	2016-12-31
Granted Note	rights_statement	granted_note	Null

Formatting

Enumeration identifiers should be translated to their corresponding enumeration values for the fields listed below.

extent.extent_type_id
rights_statement.rights_type_id
rights_statement.jurisdiction_id

Brackets, quotation marks, commas, and null values should be removed from the fields listed below. Instead, subfields should be separated by hyphens, e.g. ABC123-DEF456-GHI789-JKL123.

accession.identifier

Export Formats

Users of the report may export their data in the following formats.

CSV
PDF
RTF
HTML
JSON

Additional Notes

Receiver data should include Agent Links associated with the Accession Event associated with the Accession Record.

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