Call Info:

1-888-354-0094

Access code is 731627

Date

27 Feb 2017 @2pm

Attendees

Goals

Review EAD3 export mapping work; discuss subteam priorities and potential projects with Laney and Christine

Discussion items

Time	Item	Who	Notes
	Roll call
5 min	Welcome Laney/Christine	Noah Huffman (Deactivated)	Brief overview of subteam charge / ongoing work
20 min	Review EAD3 export map	Noah Huffman (Deactivated)	ASpace to EAD3 export map: https://docs.google.com/spreadsheets/d/1i6m0WB43EpdCtzYyOImL5VRk-k2m1snRVeVsQ7F9gAY/edit?usp=sharing Guiding principles for EAD3 support: https://docs.google.com/document/d/1flWS83CRDvdc2cG8pWYA7bqRTckj9yJc3ucMBgLz8qE/edit?usp=sharing Outstanding issues / questions: Parsing agent / subject terms on export (use sort_name in single <part> element or separate terms into defined parts?) Feedback: Should spec both ways (using sort_name and separating into parts); ASpace is not obligated (yet) to import what it exports How to accommodate date_expression when using <daterange> in EAD3? EAD3 requires two date expressions for begin and end date Feedback: Might require simple data model change. How to accommodate without data model change? Parallel extents. When structured and unstructured (container_summary) exist as part of an extent record, no way to group these in EAD3 Mapping to controlled type lists in EAD3 (@physdescstructuredtype, @daotype) @langcode for finding aid language (not controlled in ASpace, EAD3 requires a language code) JIRA: Implement EAD3 (AR-923)
20 min	Discuss sub-team priorities	Christine Di Bella Noah Huffman (Deactivated) Laney McGlohon (Unlicensed)	Discuss potential subteam projects and ongoing priorities with Christine and Laney Discussion notes: Christine on short term working groups: Forming Digital Objects group in March; currently 5 volunteers; goal is to examine DO export maps and revise, gather feedback, and submit for development Next group will focus on MARCXML export (Brian H. and Noah interested in joining this group) Migration sub-team members encouraged to participate in working groups Other potential projects for migration subteam Review of existing import/export maps (participate in short-term working groups) Digital Objects (March 2017) EAD MARCXML (Summer 2017?) XML schema for importing accession records (is this still a need?) Archon migration tool What documentation exists for using refactored tool; is it accurate? Archivists Toolkit migrator Documenting advanced features? Does this exist somewhere? How-to guides for customizing importers / exporters with plugins?
5 min	Wrap up		Noah will gather more feedback on EAD3 export mapping: have discussion with Terry C. and others about areas where current AS data model is incompatible with EAD3; make modifications to export mapping; notify Jason L. and Laney when the export map is ready for prioritization for development. Sub-team members will monitor the work of short-term import/export map working groups and participate as appropriate. Noah and Brian H. volunteered for MARCXML group; Michael V. volunteered for EAD group if formed.

Action items

Noah Huffman (Deactivated) – investigate JIRA feature request for XML schema for importing accession records (is this still a need?)
Noah Huffman (Deactivated), Former user (Deleted), Cory Nimer – Review / refine EAD3 export mapping; include spec for exporting name parts as well as single string (sort_name); have targeted discussion of areas where current data model is not compatible (esp. date ranges)
Noah Huffman (Deactivated) – notify Laney and/or Jason Loeffler when EAD3 spec is complete and ready for prioritization for development

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