2020-03-23 Meeting notes

8 min

Roll Call

• Icebreaker: In 1-2 sentences, where are you (literally, figuratively)?

8 min

Program Update

@Christine Di Bella

• Made arrangements to continue development during this time

• Working on new functionalities for ArchivesSpace

  • bulk import similar to the Harvard Import tool

  • custom reports

  • Agent module expansion

    • will be releasing documentation and videos

• Engagement:

  • programming has changed

  • Trainings scheduled during this time have been postponed

  • Continuing the Integrations Webinar series - next one on April 8 on integrating with Alma

  • started “Take a Break with ArchivesSpace” chat happening every Friday at noon

  • Online forum is still happening

    • looking for submissions from individuals

  • Jessica is working with Christine and trainers to add to the ArchivesSpace user tutorials and are looking to do an ArchivesSpace basics tutorials

8 min

UAC updates

@Lydia Tang (Unlicensed)

@Jessica Crouch

1. The call for nominations for the UAC and TAC is out - please share widely!

2. TAC/UAC joint quarterly report is available. Thanks for your great work!

3. @Jessica Crouch will discuss a potential new subteam for FY 2020-2021: User Engagement and Outreach (or something like this)

   1. If anyone is interested in participating in the planning committee, please get in touch with Brittany Newberry, who will chair this planning group.

3. New subteam that would support the work of Jessica as community engagement coordinator

• would identify engagement opportunities for the ASpace community

• Example projects include: creating a Code of Conduct, restarting the implementation buddies program, regularly updating the member directory, bolster communication in current groups, such as the Small Archives listserv and answer basic questions on the User Group listserv

• would meet a need in the community, as well as a need on the council to encourage participation on the council

Sub-team Reports

Please report updates since the last UAC/TAC meeting on February 7

5 min

Development Prioritization

Dev Pri addressed 44 tickets since the last meeting. Our current goals are to cut down on the legacy backlog and address tickets which align with the prioritizes identified in the Dev. Pri. survey.

5 min

Documentation

Team members have signed up to as watchers on Help Center sections (https://archivesspace.atlassian.net/wiki/spaces/AC/pages/1024721102) and are in charge of making revisions and reviewing those sections, when users provide feedback. Kevin has drafted a https://archivesspace.atlassian.net/wiki/spaces/AC/pages/1024524324 to help guide. Sarit, Angela, Johanna, and Jessica are working on developing a style guide for the user manual, the draft of which will be shared by the end of March and will be implemented after our early April meeting.

5 min

Testing

The Testing sub-team is currently waiting to hear about future testing assignments.

5 min

Usability

Christine di Bella set up “swim lanes” to help us address usability tagged tickets to field prior to Dev. Pri. Taking a “bulldozer approach,” we fielded 20 tickets to pass recommendations to Dev. Pri. We’re seeking feedback on the following tickets:

1. https://archivesspace.atlassian.net/browse/ANW-776

2. https://archivesspace.atlassian.net/browse/ANW-477

3. https://archivesspace.atlassian.net/browse/ANW-1039

5 min

Any TAC-reporting subteam updates?

11 min

Discussion

1. What can/should the UAC/ArchivesSpace do to help during COVID-19?

2. Anything else?

• Send out reminders on videos and instructional documentation that ArchivesSpace has online

• Use twitter to remind members of resources and those who aren’t on listservs

• Possibly have subteam takeovers of ArchivesSpace twitter to do chats - reach out to Christine if you or your subteam is interested