2020-09-15 TAC/UAC Joint Meeting

5 mins

Roll Call

@Trevor Thornton

5 mins

TAC/UAC updates

@Trevor Thornton @Brittany Newberry (Unlicensed)

Submitted Joint Quarterly Report for June-August to ASpace Governance Board; will share link to report with councils

TAC Updates:

• Bria Parker will no longer serve on TAC due to a job change

• Scheduling next monthly meeting this week - will try to select a time for recurring meetings to avoid excessive Doodle polls

UAC Updates:

• Testing out monthly meetings and sub-team leading discussions - next meeting in October

• Remember to complete your sub-team work plan this month

5 mins

Program Update

@Christine Di Bella

• working on the next release

  • centerpiece will be the expansion of the agents module

• ArchivesSpace Board meeting later this week - will be discussing a DEIA proposal and recommendations regarding the ArchivesSpace program

10 mins

TAC sub-team/working group updates

Integrations: @Dallas Pillen

https://archivesspace.atlassian.net/wiki/spaces/AC/pages/1624866822

• had first meeting

  • discussed retrospective and worked on new work plan

• working on general outreach and focused outreach to institutions working on integrations

• updated portions of the wiki pages and will be updating more this term

• next meeting will work on prioritizing work for the term

Metadata Standards: @Elizabeth Roke

https://archivesspace.atlassian.net/wiki/spaces/AC/pages/1649934344

• Had first meeting, carrying some tasks forward

• Prioritizing support of user communities, especially those without tech expertise to understand/read code

• Hope to identify automated processes to update metadata documentation

• interested in new agents module and working on outlining tasks for the new code

Tech Docs: @Trevor Thornton

https://archivesspace.atlassian.net/wiki/spaces/AC/pages/1642791123

• Had first meeting with limited success, began working asynchronously via Google docs, email

• Started evaluating existing organization of docs to identify areas for improvement

• New initiative this year is to investigate new ways to serve tech docs directly from Github repo, with help of Mark and Blake

API Working Group: @Trevor Thornton @Dave Mayo (Unlicensed)

• Mix of TAC and non-TAC members, with big assist from Lora

• Had first meeting, recapping last year’s work and planning execution of documentation updates this year

• Proceeding with the understanding that any improvements are a step in the right direction, this will be an ongoing process

10 mins

UAC sub-team updates

Usability: @Lori Dedeyan @Althea Topek

• Continuing to meet bi-weekly

• Onboarded new members, created annual work plan

• Met with Dev-Pri co-leads to discuss ticket routing

• Continuing work on Collection Organization report

User Docs: @Krista Oldham (Unlicensed) @Johanna Carll

User Docs met for the first time on September 14

• Onboarded new members

• Discussed the UAC Docs Sub-team 2020-2021 work plan

• Discussed Page Assignments

• Identified action items for future that can help inform the style guide.

Member Engagement: @Brittany Newberry (Unlicensed) @Regina Carra

Member Engagement met for the first time on August 26

• Discussed initiatives for the year:

  • ArchivesSpace code of conduct

  • Implementation buddies

    • potential new member match program

• Drafted Work plan:

5 mins

Cross Council sub-team updates

Dev Pri: @Randy Kuehn @Daniel Michelson

• Had first meeting on September 1, during which we oriented new members and reviewed 4 tickets.

• Co-leads met with Usability subteam co-leads to improve coordination.

• New “usability_subteam” JIRA label created to disambiguate tickets designated for review by the subteam from other usability related tickets. Similar labels will be created for other subteams as needed.

• working on drafting work plan

Testing: @Joshua Shaw

There was no call for testing since our last meeting.

20 mins

Discussion

@Brittany Newberry (Unlicensed)

@Trevor Thornton

Community Engagement Initiatives:

• How do sub-teams engage with the ArchivesSpace community? What types of projects do you get feedback on from the community?

  • desire to get feedback

  • survey fatigue - how to coordinate when we send out surveys so they aren’t overwhelming

• What has worked for you in the past? Surveys, webinars, blog posts?

• What hasn’t worked?

• What are you considering doing?

  • considering targeted engagement within emails; give specific ideas for getting involved

  • maybe create a schedule with Christine/create a mechanism for sending out surveys

    • try to engage when people are present

      • webinars - advertise during

        • can add on to the beginning or the end of a webinar for ArchivesSpace

        • Jessica will work to reach out to get information from sub-teams

        • can arrange webinars with Jessica for initiatives and to get feedback

          • can use polling features

      • Valerie: make an event - feedback week or time for the year; potentially a webinar

        • ask questions during a meeting to get feedback

        • consider a planning committee to start this project

        • discuss with sub-teams about asking the community questions and what they would be to see how many questions we have that need feedback

        • Polling website shared by Andrew: https://www.mentimeter.com/

        • Trevor will create a Google doc and share with the councils

          • he did it:

  • Dev Pri: should emails be sent about tickets that we need community feedback on

    • considering a monthly email for feedback

10 mins

Open Mic

Next Time