2020-09-11 Metadata meeting notes

10 min

Introductions

35 min

2020-2021 work plan

• 2019-2020 work plan: 2019-2020 Metadata Standards sub-team Work Plan

  • Accomplishments

    • Tiered approach to standards/mapping work (what do we need to support vs. what is nice to support)

  • Outstanding work/work to be continued

    • Import testing processes--process workflow was completed, but work was tedious to test the import/export mappings; wanted to involve devs and tech leads on this process

    • Can the import/export map be automated in the code? Sustainable processes

    • Jira metadata tickets

      • Ticket review

      • Tickets submitted from this group may not need to be reviewed by Dev-Pri

• 2020-2021 work plan brainstorming

  • Revisions to data dictionary for AS: https://desolate-tundra-60608.herokuapp.com/

  • New Agents module

    • EAC mapping

      • Need to be careful to do this once release is stable to avoid re-doing work

      • Is there a specification for the new agents module we can look at?

    • Preview agents module here: http://aspace-anw-429.lyrtech.org/staff/

      • Need to ask @Christine Di Bella what the current status is of this

      • Might be able to do a test migration prior to release and see how import/export behaves

    • Important to support front end users with good documentation

  • Investigate automated ways to generate documentation such as Import/export map

    • Manual work may not be necessary to improve documentation

    • Look at work of API documentation group about auto-generated documentation

    • Focus on weird mappings/edge cases where assumptions were made

  • Investigate communication loop between devs/tech staff and this group

  • Address use cases for users who don’t have access to backend systems or have deep technical expertise

  • Review Jira tickets when needed

  • Review/update the list of supported metadata standards mapping

10 min

Documentation and testing spaces

• Google drive space: https://drive.google.com/drive/u/1/folders/1RQftm8w4XkNISQHVbtjr6sNY4_iyyXMV

• Test records: ArchivesSpace Metadata Standards Sub-Team

• ArchivesSpace sandbox: http://sandbox.archivesspace.org/ (admin/admin)

• Server for metadata testing: http://metadata.lyrtech.org/staff/ (admin/admin)

• Published import/export AS standard: https://archivesspace.org/using-archivesspace/migration-tools-and-data-mapping

5 min

Next steps

• Meeting time: monthly, Tuesdays 3-4