Update members on UAC activities including activities of sub-teams
Notetaker: @Brittany Newberry (Unlicensed)
Discussion lead: Development Prioritization
Time
Item
Presenter
Updates
Time
Item
Presenter
Updates
5 mins
Roll Call
@Brittany Newberry (Unlicensed)
What is your favorite Thanksgiving or fall food?
5 mins
Program Update
@Christine Di Bella
version 2.8.1 is out and we’re working on 3.0 (agents module expansion), which we aim to get out before the end of December
the call is out for planning group members for our third Online Forum. Please contact Jessica to volunteer.
as part of the community’s ongoing discussions about anti-racism and inclusion, we’ve launched a new section of the wiki where you can learn more about the different initiatives. As part of the overall effort, a planning group that includes Brittany and Jessica has prepared a proposal for a pilot program that will work with a small number of HBCUs, HSIs, tribal archives, or other institutions primarily by/for BIPOC to implement ArchivesSpace and get to know the community over a three-year period. This proposal will be considered by the ArchivesSpace Governance Board at their December 1 meeting. More to come soon.
UAC members have volunteered to write letters of support
10 mins
Sub-team Reports
Development Prioritization
@Daniel Michelson
Prioritized 15 JIRA tickets
meeting again in two weeks
Users Documentation
@Krista Oldham (Unlicensed)
@Johanna Carll
Reviewed page editing assignment, which included page revisions for the most recent release.
Plan for Sub-Team discussion lead for December 16th meeting.
Testing
@Joshua Shaw
The testing subteam tested 32 JIRA & GitHub issues and performed a complete set of regression tests for the 2.8.1 release.
Usability
@Lori Dedeyan
@Althea Topek
Usability reviewed 7 tickets (under usbaility_subteam) and added comments and mock-ups; started compiling tickets that need community feedback and plan info gathering strategies.
moved to monthly meetings
Member Engagement
@Brittany Newberry (Unlicensed)
@Regina Carra
Attended ArchivesSpace Community Open Call to present the Code of Conduct for community feedback. ArchivesSpace Code of Conduct now available for comment from the ArchivesSpace community.
Began work to reimagine the Implementation Buddies program, now called the Member Match program.
Working on developing the priorities, workflows, and tools necessary to announce and launch the Member Match program in Spring 2021
Next meeting on Friday
30 mins
Discussion: Promoting Submission of, and Commenting on, JIRA tickets
Dev Pri sub-team (@Daniel Michelson )
shared a short poll to see if other UAC members have submitted and/or commented on Jira tickets
how can we support people submitting and/or commenting on tickets?
Why haven’t people submitted tickets?
not understanding how Jira works
intimated to submit one
not sure if we did it correctly
geared towards a technical user
assuming that it is obvious and someone else has submitted a ticket
if you don’t have others to talk to about it you don’t think it is an actual problem others have
not sure when to submit and info on how to do such can seem buried
consider placement for discoverability - a place on ArchivesSpace.org
time barrier for submitting because you need to make sure the ticket wasn’t already created
Is there a more user friendly way to submit issues?
community looks like something for developers
Google form?
maybe an anonymous form - hard to do when you want to contact people for follow up
Reminders and education on how to submit on Jira
Jira can be a tricky interface to use to see active tickets and similar tickets
Open Calls with the community - have an open forum so people can brainstorm ideas for features
sharing information with members and making sure the resources go past the member rep
Comments on Jira tickets:
others experiencing the same issue or who want the feature should comment on the tickets
need to know if others want the feature or experiencing the issue
need to highlight why people should use comments
Have more communication out about tickets from Dev Pri
include in the development update email from ArchivesSpace
consider a monthly blog post with tickets that people can share feedback on
Maybe work with Member Engagement sub-team and the Member Match program to provide resources for new and current members and those participating in the program
encourage them to submit tickets
10 mins
Other Business
share sub-team updates with Jessica for ArchivesSpace monthly updates emails