DELETE Council Orientation

Owned by Brittany Newberry (Unlicensed)
Last updated: Aug 04, 2022 by Valerie Addonizio
4 min read

ArchivesSpace Governance model

  • Governance Board

    • The purpose of the ArchivesSpace Governance Board is to provide leadership for the ArchivesSpace community and advise LYRASIS, the ArchivesSpace organizational home, on the ongoing development and support of ArchivesSpace. The board sets membership policies, reviews and approves budgets and resource allocation, and advises on program initiatives, always with a focus on meeting the needs of a broad and diverse spectrum of archival institutions in a balanced and equitable manner.

    • The board appoints a member of the board to be the liaison for both TAC and UAC, who attends meetings and is a member of the TAC/UAC Coordinating Committee

  • Technical Advisory Council

    • The Technical Advisory Council is a Governance group whose members are appointed by the Governance Board from nominations. This council provides essential community engagement and investment. By design and when possible, the council will include members from each level of membership to ensure that ongoing development represents the needs of all members.

  • User Advisory Council

    • The User Advisory Council is a Governance group whose members are appointed by the Governance Board from nominations. This council provides essential community engagement and investment. By design, the council will include several members from each level of membership to ensure that ongoing development represents the needs of all members.

  • Learn More

Overview of Subteams:

  • Technical Advisory Council: 

    • Integrations

      • The Integrations sub-team supports the ArchivesSpace community by taking a transparent approach to documenting the integration of systems with the ArchivesSpace application

    • Metadata Standards

      • The Metadata Standards sub-team supports the ArchivesSpace community by taking a transparent and proactive approach to documenting the metadata standards used by the ArchivesSpace application and monitoring the standards landscape

    • Technical Documentation

      • The Technical Documentation sub-team facilitates maintenance and enhancement of all ArchivesSpace technical documentation

    • API Ad Hoc Working Group

      • The charge of this working group is to improve the coverage and quality of the API documentation by adding additional examples and documentation and overriding incorrect examples. This group includes non-Council members.

  • User Advisory Council:

    • Usability

      • The Usability sub-team develops functional and practical recommendations to the program that streamline navigation, clarify the visual layout, identify accessibility improvements, and enhance the ease of use of the existing program for both the staff and public interface of the ArchivesSpace software application

    • User Documentation

      • The User Documentation sub-team updates and writes new user documentation for changes in the ArchivesSpace application

    • Member Engagement

      • The Member Engagement sub-team provides outreach and community support to the ArchivesSpace member community

  • Cross-Council:

    • Testing

      • The Testing sub-team participates in the testing of feature requests and bug fixes

    • Development Prioritization

      • The Development Prioritization sub-team reviews and prioritizes proposed feature requests and bug fixes

Meetings:

  • The leaders of each council determine the meeting structure

  • TAC generally meets once a month for the first half of the year and every other month for the second half

  • UAC currently meets monthly throughout the year

  • Joint TAC/UAC meetings are held twice a year, one early in the year and one towards the end of the year

  • Leads of sub-teams determine the meeting schedule for their sub-team. The majority meet once a month. Sub-teams, like Testing, don’t meet and generally communicate assignments and issues via email. 

Communication and Collaboration Tools