2024-05-28 UAC Meeting agenda and notes

5 mins

Introductions

@Suzanne Reller

Icebreaker: Favorite Olympic Sport

5 mins

UAC Updates

@Suzanne Reller

• We are excited to announce that Mary Pedraza has agreed to serve as Vice Chair for 2024-2025 term! Congrats Mary!

• Dillon Thomas and Regina Carra have resigned from UAC. We thank them for their service. Regina was just one month shy of completing her term on Council!

• Are you interested in joining a 2nd subteam for the 2024-2025 term? If so, contact Suzanne or Rebecca.

5 mins

Program Update

@Christine Di Bella

• In-person Annual Forum announcements coming soon

• Live event will be recorded for later access

• Virtual event will take place before the in-person forum

• Elections will open soon for positions on governance board - more info coming soon

• Upgrades to Bootstrap, etc. have been completed, most differences are not visual, but some changes will be evident. Upgrades are in testing phase now

5 mins

Sub-team Reports (if any)

Development Prioritization

@Matthew Neely

May Dev Pri meeting continued work supporting Program Team on Community guidance for Jira. We provided feedback on templates for feature requests and bug reports.

Also reviewed 7 Jira tickets at the May meeting.

User Documentation

@Rebecca Baugnon

• Continued work on conversion of resource record fields that publish in the PUI spreadsheet to Confluence documentation.

• Discussed transition of sub-team lead

• Discussed Regina’s resignation

Testing

Ashley Williams Clawson

• Preparing for full regression testing early to mid-sumer related to system updates (not a new release).

• Michelle and Austin are working with Thimios to incorporate some behavior scenarios into the regression testing spreadsheet.

Usability

@Cory Nimer

• Met with program team to discuss direction of multilingual description work

• Began discussion of pending tickets related to agent module usability in the PUI

Member Engagement

@Mary Pedraza

• Regina is leaving for a non-ASpace institution and has resigned from UAC as well as the Code of Conduct task force.

• 2024-2025 Member Match applications closed. We have 24 applications, will be making matches this week.

Code of Conduct Review Task Force

@Mary Pedraza

• Met last week with CSCCE to continue discussions. Possibly meeting once more before drafting updated CoC.

5 mins

Questions for Subteams

n/a

3 mins

Preparing Sub-team Retrospectives

@Suzanne Reller

Review:

https://archivesspace.atlassian.net/wiki/spaces/AC/pages/3359932487

• Sub-team Leads/Vice Leads will present retrospectives at our June 25th meeting. If your sub-team does not have a meeting planned before our next UAC meeting, consider scheduling a meeting.

• It’s ok if your retrospective is still in progress, but it should be finished by the end of June (just a few days after our June meeting!).

• Retrospectives are for everyone, not just the sub-team lead!

• The most generalized advice is to consider what to keep going, what to stop doing, and what to start doing.

• You can use your sub-team’s retrospective from last year as a template:

  • https://archivesspace.atlassian.net/wiki/spaces/AC/pages/3371630593

2 mins

Preparing for the end of term transition

@Suzanne Reller

Review:

• Be aware of ownership: Tasks, Tickets, and Google Docs

• Review and appraise your Google Drive folders

• Term transition: Council activities slow over the summer but do not stop. Watch for emails for scheduling meetings or contributing to reports. In particular incoming sub-team leads will be receiving emails about new members.

20 mins

Council Retrospective Discussion and Thinking about your council service

@Suzanne Reller

Brainstorming for our UAC Retrospective

Last year’s UAC Retrospective

Tips for Talking about Your Council Service

5 mins

Questions/Open Mic

@Suzanne Reller

n/a

5 mins

Announcements and Upcoming Events

@Suzanne Reller

• Next Meeting: Our last meeting of the term is June 25. The discussion will be focused on sub-team retrospectives.

• After our June meeting, regular UAC meetings will take a break until August. There will be an orientation over the summer for new UAC members. Some sub-teams may meet over the summer.