Member Engagement Sub-Team Calendar 2025-2026

Monthly Meeting Roadmap

	Month & Meeting					First Friday Leader / Quarterly Mixer Lead

	Month & Meeting					First Friday Leader / Quarterly Mixer Lead
1	AUGUST August 26, kickoff sub-team meeting Agenda and Notes	New Member Orientation Begin draft of 2025-2026 calendar	Draft work plan to present at Joint TAC/UAC meeting	Plan Mixer 1 (September 19, Tips & Tricks topic) Set First Friday schedule & publicize	Continue Discussion Topics document	n/a
2	SEPTEMBER September 9 10am EST Subteam mtg September 18 TAC/UAC joint meeting September 19 Quarterly Mixer [Asynchronous subteam work]	Present work plan at Joint TAC/UAC meeting Sep 18, 2024	Finalize Plan for Member Match Mixer 1 & promotional email Identify sub-team to collaborate with Create and Begin Rematch Process	Advertise Discussion Topics document & send to cohort	Slack activity for cohort	@Christine Liebson [First Friday 9/5] @Christine Liebson @Karen Trop [Quarterly Mixer 9/19]
3	OCTOBER October 14 10am EST Subteam mtg Note L/VL: UAC Monthly Meeting 10/21		Begin planning for early December Member Match Mixer 2 @Kolbe Resnick Implement Rematch Process, notify end of month			October 3 @Karen Trop
4	NOVEMBER November 11 10am EST subteam mtg Note L/VL: UAC Monthly Meeting 11/18	Finalize & promote Member Match Mixer 2	Review EOY survey	Nominate Vice-Lead if applicable		November 7 @Kolbe Resnick
5	DECEMBER December 9 12:30 EST [substitute Mixer 2 for subteam mtg] Note L/VL: UAC Monthly Meeting 12/16	Member Match Mixer 2 - Collab with User Docs)				December 5 @Christine Liebson Quarterly Mixer #2, 12/9 @12:30 EST; Collab User Docs
6	JANUARY January 13 10am EST subteam mtg Note L/VL: UAC Monthly Meeting 1/20	Plan Slack assessment	Review Member Match program promotional materials & emails for 2026-2027	Begin planning for March Member Match Mixer 3	Present on Member Engagement Sub-Team at UAC meeting	January 9 @Karen Trop [Note: Bumped to Second Friday] @Kolbe Resnick
7	FEBRUARY February 10 10am EST subteam mtg Note L/VL: UAC Monthly Meeting 2/17 and Joint TAC/UC meeting 2/19	Finalize Member Match program promotional materials & emails and begin promoting 2026-2027 cohort	Review Member Match Application	Finalize & promote Member Match Mixer 3		February 6 @Kolbe Resnick
8	MARCH March 10 10am EST subteam mtg [substituting Mixer 3 for subteam mtg.] Note L/VL: UAC Monthly Meeting 3/17 Note: Virtual Member Forum tends to occur end of month	Member Match Mixer 3 - theme TBA	Open Member Match 2026-2027 applications	Begin planning May Member Match Mixer 4		March 6 @Christine Liebson Quarterly Mixer #3 March 10
9	APRIL April 14 10am EST subteam mtg. Note L/VL: UAC Monthly Meeting 4/21	Revise Member Match EOY email/survey	Finalize & Promote Final Member Match Event			April 10 @Karen Trop Note: bumped to 2nd Friday
10	MAY May 12 [substituting Mixer 4 for subteam mtg.; schedule additional meeting for match creation] Note L/VL: UAC Monthly Meeting 5/19	Member Match Mixer 4 - Reflections on Member Match 2025-2026	Share out Member Match EOY email/survey (5/22)	Close Member Match 2026-2027 Applications (5/22)	Create Matches (date)	May 1 @Kolbe Resnick Quarterly Mixer #4, 5/12
11	JUNE June 10 10am subteam mtg Note L/VL: UAC Monthly Meeting 6/16	Revise and finalize sub-team Retrospective (present at UAC on tentative: 6/16)	Choose date/time for 1st 2026-2027 Member Match Event	Elect new Vice-Lead if applicable	Review/share sub-team lead transition document	June 5
12	JULY Note L/VL: see Sub-team lead Responsibilities Timeline doc	Check with Jessica Crouch after July 1 to ensure the member match listserv has been turned over to the new cohort.	Set up an introductory meeting for the sub-team Turn over the Confluence pages	Turn over the drive folders. Welcome the new cohort via the listserv	Set up drafts of key documents: Work plan Calendar	Point people: Lead and Vice Lead