2025-08-26 Member Engagement Meeting agenda and notes

UAC Membership Engagement

Join Zoom Meeting

ID: 96452658501
Passcode: 280993

‪(US) +1 669-900-6833‬

Passcode: 280993

96452658501@zoomcrc.com

Passcode: 280993

Meeting host: cxl1134@case.edu

Join Zoom Meeting:
https://cwru.zoom.us/j/96452658501?pwd=JZGq9BMaEGlIeSDYAoIqOjXOnkiLhl.1&jst=2

Participants:

@Karen Trop

@Jessica Crouch

@Jaime Margalotti

@Christine Liebson

@Kolbe Resnick , Notetaker

Goals:

Review responsibilities
- First Friday reminder emails (to list)
- Quarterly Mixer reminder emails (to list)
- ArchivesSpace Monthly updates content (to Bailey-Grace)
- Host/Facilitators and Recorders (attendance numbers) at First Fridays and Quarterly events
- Slack champion? / list engagement ?
- Subteam monthly meeting agenda development and notetaker(s)
Select Monthly meeting time
Work plan (due September) discussion
Develop 2025-2026 calendar
First Friday, September 5, Tips and Tricks (collect)
Develop roles for Mixer 1
Add to discussion topics for participants

Topic	Notes / Action items

Topic	Notes / Action items
Welcome and ice breaker What are you most excited to do on Member Engagement?
Review and develop responsibilities, work plan, team calendar Team Charge (to be updated) 2025-2026 Work Plan (DRAFT) 2025-2026 Calendar (DRAFT) Important tasks: 3-4 quarterly mixers Sub-team collaboration End of year survey Set up for next year of member match EOY duties (retrospective, end of year survey review) Teamwork: First Friday reminders First Friday hosts Each take on coordinating/hosting and advertising a Quarterly mixer? Slack champion?	Update Team Charge to reflect changes approved by council May 27, 2025 [Jaime?] Reference Link to 2025-2026 Member Engagement Google Drive Folder Sub-team lead Responsibilities (draft copied from last year) Teamwork: Role sign-up sheet (suggestions/feedback?)
Set up monthly meeting time RECURRING ZOOM	In lieu of team meeting when we have a quarterly event, replace sub-team meeting timeslot with quarterly event timeslot Christine: Make recurring Zoom for monthly sub-team meetings
Set up First Friday lineup (Kickoff September) Monthly informal event for all participants to come and talk about whatever they want, not always ASpace RECURRING ZOOM 2025-2026 Slack demo?	September 5: Christine host October 3: November 7: December 5: January 9, 2026 (2nd b/c holiday): February 6: March 6: April 10 (2nd b/c holiday): May 1: June 5: Put all dates in announcement doc Christine create recurring Zoom meeting Different time meetings, send out an extra reminder (January and April)
Mixer 1 (September 19) Date: September 19? 9:30PST/12:30EST pm (instead of monthly meeting?) Topic: Tips and Tricks	Topic: Tips and Tricks! Hosts: Christine & Karen Jessica create Zoom for the event so people can register [check on this]
How to champion Slack? possibility of polling list for engagement?
Add to list of discussion topics for participants Desire for us to provide participants with discussion topics for their matches Member Match program page possibility of polling?	Running List (last updated 10/2024) Add topics on your own time by October meeting
Discussion	First Take a Break September 5 Announcement sent to Bailey Grace [done] for August update Next sub-team meeting: October [?]
Action Item summary:	Member match participants listserv email: archivesspace_member_match@lyrasislists.org Christine: Create Zoom for sub-team meetings Christine: Create Zoom for first Fridays Christine: Send out reminder to listserv for 9/5 First Friday [8/29] Jaime: Update Confluence charge page; Sub-Team Lead and Vice-Lead Responsibilities page All: Add topics to suggestions document for participants to be finalized during September meeting and shared out after All: Sign up for teamwork roles (notes, host, reminders) Christine: Update drafts of work plan and calendar Jaime: Update Slack “Member Match News”