Date

11 Apr 2016; 1:00 - 2:00 p.m. EDT

Call:

1-888-354-0094
Access code is 731627

Attendees

Absent:

Notetaker:

Goals

Update on ASpace, TAC, and UAC activities
Update on 3/11 Board meeting
Staffing update

Discussion items

Time

Item

Who

Notes

30 min

Program Updates

Brad W.

Sally V.

Gordon D

ArchivesSpace Program:

Development:
- Preparing release candidate for distribution ASAP
- User documentation completed
- Guidelines for preparing, converting, and reviewing are ready (https://github.com/archivesspace/archivesspace/blob/master/UPGRADING_1.5.0.md)
Training:
- George Eastman Museum, 3 days of consulting, March 16-18.
- Keystone Library Network, webinars 1-3 completed

Conferences / Presentations:
- New England Archivists, April 1
- Society of California Archivists, April 8

TAC:

UAC:

Testing subteam has been working on 1.5 release
Prioritization subteam did not meet to schedule work for April
Documentation subteam is waiting for the 1.5 release to begin updating documentation; they have also been working on additional videos
Reports subteam–no update
UAC will have one new appointee from the small member category

Discussion re. issue escalation process (continuation of discussion in Mar meeting)

Sally V

Some alignment UAC charge in bylaws. Strawdog process for discussion:

1. member contacts Program Manager w/ concern(s) about development or service

2. member contacts UAC about concern

3. UAC brings all member concerns reported in a given month to TAC / UAC coordinating committee for discussion

4. UAC includes brief list of issues reported in given quarter in each Governance Board report w/ status (e.g. resolved, in progress, unresolved etc.)

Action items

Sally to revise straw dog issue escalation process per feedback & bring to May 2016 meeting for discussion
Sally to raise idea of having general TAC calls every 2 months starting in July in upcoming TAC call & put call frequency on agenda for next TAC/UAC coordinating committee

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