2026-03-16 Meeting Agenda

Upcoming ASpace release

• updates from Jessica

• User documentation needs for new release (may need new screenshots and updated sentence or 2):

  • https://archivesspace.atlassian.net/browse/ANW-1763

  • https://archivesspace.atlassian.net/browse/ANW-2427

  • https://archivesspace.atlassian.net/browse/ANW-1023

  • https://archivesspace.atlassian.net/browse/ANW-2476

    • has config file implications but still needs some user doc consideration

v.4.2 release candidate is out for user testing/comment until March 27. This is our time to make changes to User Manual in support of the update.

Jessica identified 4 pages that need minor updates (mainly updated screenshots). It is possible that there could be additional changes needed once the comments period ends.

Have found ArchivesSpace features without any User Manual documentation: Duplicate Resource and Revision Statements.

User Manual pages with comments

Likely to see more comments/suggestions on pages as Martha is using the User Manual while testing

• https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/4193419270

• https://archivesspace.atlassian.net/wiki/x/OYBQNQ

• https://archivesspace.atlassian.net/browse/ANW-2571

Martha is compiling a spreadsheet with other issues she encounters while testing and will share once complete. Most likely will be during the next term.

User Docs workflows

• How do we want to be notified in advance of updates or new documentation needed and when do we want to be notified?

• Do we want to use Jira, Airtable, or another system to document and standardize our workflows?

• Do we want any oversight on tooltips?

• Do we want to create more in depth documentation for reports, i.e. to explain where the information is coming from, etc.?

Jessica will look into setting up the sub-team with an Airtable account. Will take a few days. We will use this account to have one central location where we manage our tasks/workflows. Once we have tested it out, we can draw up a SOP for how to use it.

Technical Docs. collaboration

• config file documentation

  • Add to Future User Doc projects?

Will add to Future User Docs projects to be addressed in another term since Usability is currently working on getting stuff out of the config. file. This could then be a collaborative project with other sub-teams

Help Center Section Review

• Managing Repositories

  • Update last reviewed/edited date for Changing the Repository you are working in

  • Then this section will be complete

• Using Reports in ASpace

  • Editors: update spreadsheet with last reviewed date so this section can be closed out

• Managing Locations

  • Review selected pages when able