2016-05-25 User Advisory Council Meeting

Date

25 May 2016

Attendees

@Gordon Daines (Unlicensed)
@Carolyn Runyon
@Nancy Enneking
@Linda Hocking
@Miloche Kottman
@Robert Lay (Unlicensed)
@Shannon Morelli (Unlicensed)
@Alston Cobourn
@Former user (Deleted)
Sue Luftschein

Not Present

Brenda Burk
Chad Conrady
Jason Loeffler
@Julie Patton (Unlicensed)
@Sally Vermaaten (Unlicensed)

Goals

Update members on ArchivesSpace program activities including activities of sub-teams

Discussion items

Time	Item	Who	Notes

Time	Item	Who	Notes
2:00 p.m.	Roll Call	Gordon Daines
	Program Update	Brad Westbrook	Since last UAC meeting of 3/30/2016: Staffing - decision about staffing likely to occur after June 6 Chris F. has departed Brian H. reduced time to 10 hrs / week In the process of restoring development resources Discussing contract with Hudson Molonglo Written job description for use if necessary Development: Container Management: Update - data for 70 institutions tested Inclusion of Location enhancements funded by NYU Harvard / Yale / HM / Lyrasis meeting re. Public UI development push Training and Consulting: University of Arizona, 3-day workshop, May 2-4
	Sub-team Reports
	Development Prioritization	Julie Patton	Have been holding extensive meetings to prioritize the tickets in JIRA; they have also been identifying tickets that will need additional specifications; and will be working on how to involve the community.
	Documentation	Linda Hocking	The documentation team worked to edit documentation for managing containers. It is now available in the online help. Chad began work on additional screencasts, but ran into a problem with the trial version of Camtasia adding watermarks. He and Christine were working on a resolution for this.
	Reports	Carolyn Runyon	As a result of testing the first release candidate for ArchivesSpace 1.5.0, the sub-team recommends removal of Jasper reports that no longer function properly. The sub-team is currently making recommendations to make the Download CSV function available from browse screens in ArchivesSpace 1.5.0 more usable by streamlining existing and adding new data points.
	Testing	Miloche Kottman	They did their last test in March and have been working on testing version 1.5; will start again when the programming needs are addressed; Brad indicated that there is some work that can be tested; Mark Custer is running the test of the public user interface and this effort is parallel to what the testing subteam is doing

Action Items:

Brad will send a few items for testing to Miloche
Gordon will send out a poll to schedule the next meeting for mid July
Gordon will send minutes for review prior to sharing with the community