DELETE Notes on Running Meetings

Frequency

Wiki page explains how to schedule Zoom or conference call meetings using ArchivesSpace community resources: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/103881479/Conference+Calls+and+Zoom+Meetings+calendar
- Send to members list and archivesspace.calendar@gmail.com
- The invite to archivesspace.calendar@gmail.com is for the purposes of having the meeting on the public calendar and reduce the chances of a Zoom conflict. Making an Outlook appointment is sufficient, but do include the calendar address on the invite – you don’t need to reserve meetings within the account itself.
Send out an email reminder for the meeting a week before and include a link to the agenda. Make sure to tag people in the agenda as well, especially if they are meant to own a topic within the meeting.

Rotate alphabetically through members.

Takes approximately 1/2 an hour (maybe an hour for bimonthly meetings) to gather information.
Disclaimer: this is just the way I collect this information--it's not the best way (descriptive, not prescriptive).

Inclusive of all contributions -- documentation as important as code
Shoutouts to TAC members. Usually don’t include ASpace program team (Christine, Lora, Laney) in the recent contributions shoutouts

Listserv: Browse The ArchivesSpace_Users_Group Archives by date. Go to the previous month (or whenever the last TAC meeting was), for example, October 2018 Archives by date. Then click around until I find the first email after our last meeting (looks like it's Server leaking resources? Slows after running a while.). Then head back to the browse by date page and go through the list to see who wrote the emails (you don't have to actually click on individual emails once you've found the first email after our last meeting), looking for TAC members.
Code: For each of the repositories (archivesspace, tech-docs, awesome-archivesspace, api-training, at-migration, data-dictionary, archon-migration) on the ArchivesSpace GitHub site, click on Commits, for example (Commits * archivesspace/archivesspace). Then, same thing, keep scrolling and looking at usernames (sometimes I have to click on them to match a username to an actual name), looking for TAC members (until you get to the date of our last TAC meeting).
Bugs/new issues: Go to your JIRA System Dashboard, and look at the ArchivesSpace Development Work activity stream. Keep scrolling and looking at names for TAC members (you have to click "Show more ..." when you get to the bottom of the list until you get to the date of our last TAC meeting).