2017-1-17 User Advisory Council Meeting

Date

17 January 2017

Attendees

Not Present:

Goals

Update members on ArchivesSpace program activities including activities of sub-teams

Discussion items


Time	Item	Who	Notes
10:00 a.m. Mountain time	Roll Call	Gordon Daines
	Program Update	Laurie Arp	Staff Tech Lead – Laney McGlohon starts Monday. She will be managing technical elements – code review, code committers, encouraging more contributions, managing relationship with HM Program manager – Christine Di Bella is program manager effective now! New staff - reset with groups; need to review staff and determine which staffer would be the best person to attend each work with each group Roadmap The roadmap is a planning and communication tool to help the community know what to expect in terms of future development work and aid in planning for upcoming releases and application upgrades. A small team created the initial doc, shared with UAC/TAC; positive comments received about transparency and planning thus far. Development Small release in Feb – bug fixes, pull requests, etc. Major release in March Elections process – Nomination Committee Chair will be decided soon and then nominations process will begin Governance Board - meeting in March Membership - We currently have 315 members. The most recent (i.e. since the last UAC meeting at the end of November) are: Concordia Historical Institute (St. Louis) Hong Kong Baptist University Kennesaw State University (Georgia) North Carolina State University Rhode Island State Police Museum Foundation University of Texas at Austin
	Sub-team Reports
	Development Prioritization	Jason Loeffler	Not much to report. Agreed on 11/29 to meet semi-monthly to resume backlog and icebox grooming in support of ongoing HM development work. Next meeting is 1/19.
	Documentation	Linda Hocking	Not much to report. It was suggested that the tool tips be examined to ensure that they are current and adequate.
	Reports	Nancy Enneking	Have held multiple meetings about reports specifications. Current focus is on working with Hudson Molonglo to get reports back up and running in the current version of ArchivesSpace. The plan is to take Jasper out and use simple SQL reports in their place.
	Testing	Miloche Kottman	There will be a small release in February. Testers are reviewing 3 bug fixes and 4 pull requests with a deadline of Jan. 25 to be included in February release.
	Other	Gordon Daines	Gordon rotates off ArchivesSpace governance at the end of June 2017. Anyone who's term doesn't also expire in 2017 who is interested in serving as chair of the User Advisory Committee should let Gordon know.