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ArchivesSpace Member Forum 2018

ArchivesSpace Member Forum 2018

Oct 04, 2018
Evaluation

Evaluation: Please take a moment to provide your feedback and help us improve our future programs by submitting this survey: https://www.surveymonkey.com/r/K8R7BYS

ArchivesSpace 4th Annual Member Forum

ArchivesSpace will be holding its fourth annual Member Forum on August 14, 2018 at the Josephine Butler Parks Center in Washington, DC.  Just as in previous years, this will be a free opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about all things ArchivesSpace.

If you have any questions or other suggestions, please feel free to email Christine Kim at christine.kim@lyrasis.org.

Livestreaming access information

The slides are posted here:

https://drive.google.com/drive/folders/1dDqtBcXr4HfXQnfqhvI2Y589q0ci8sVI?usp=sharing

All sessions in the Ballroom can be accessed through GoTo Training:

  • Note: You will need to register at this link: https://attendee.gototraining.com/r/8278258622427027714

  • Upon registration, you will receive a confirmation email containing information about how to join the forum remotely.

  • This livestream will allow you to participate in all sessions occurring in the Ballroom only.

All sessions in the South Gallery can be accessed through Zoom:

  • Note: No registration required. Use the information below to access the livestream.

  • Join from PC, Mac, Linux, iOS or Android: https://zoom.us/j/346127758

  • This livestream will allow you to participate in all sessions occurring in the South Gallery only.

  • We apologize that due to technical difficulties, we are unable to livestream the Zoom sessions in the South Gallery. Recordings to these sessions will be linked as soon as they are available. Thank you!

 Call-in information

Or iPhone one-tap :

    US: +16468769923,,346127758#  or +16699006833,,346127758# 

Or Telephone:

    Dial(for higher quality, dial a number based on your current location): 

        US: +1 646 876 9923  or +1 669 900 6833 

    Meeting ID: 346 127 758

    International numbers available: https://zoom.us/u/vc0okiWu

Details

Date:  (Tuesday)

Time: 9am - 4:30pm

Location: Josephine Butler Parks Center

On-site volunteer signup: https://goo.gl/4S3fcU

Evaluation: https://www.surveymonkey.com/r/K8R7BYS 

Directions & maps

Parking & Transportation

Map of facility ()

Connecting to WiFi

We encourage tweets and chatter using our suggested hashtag: #aspace2018

Photography, Recording, & Livestreaming

Special thanks to Atlas Systems for providing recording services for this event. Recordings of presentation from the Annual Member Forum on August 14, 2018 are now available through this playlist.

Special thanks to LYRASIS for providing livestreaming services. Select sessions will be livestreamed to facilitate remote participation. Access links to the livestreaming will be posted on the program wiki page.

Photographs will be taken throughout the forum and may be used for ArchivesSpace outreach and communications. Please let us know if you have any questions or concerns.

Morning program

Activities occurring in conjunction.

Time

Presentations - Room: Ballroom - Livestreaming: GoTo Training

8:30 am - 9:00 am

Check-in and morning refreshments

9:00 am - 9:05 am

Welcome and Code of Conduct / Christine Kim, ArchivesSpace

9:05 am - 9:15 am

Welcome message from Program Team / Christine Di Bella, ArchivesSpace

9:15 am - 10:30 am

Plenary: Lightning Talks | Notes from all lightning talk sessions

  • Designing Instruction, Marketing and Assessment Programs for ArchivesSpace / Eleanor Blackman (Case Western Reserve University, Kelvin Smith Library)

  • Creating Subjects FASTer: Using Faceted Application of Subject Terminology in ArchivesSpace / Rachel Maderik (Virginia Military Institute)

  • API in Action / Valerie Addonizio (Johns Hopkins University)

  • Copying Digital Objects from CONTENTdm into ArchivesSpace / Seth Shaw (University of Nevada, Las Vegas)

  • ArchivesSpace API + Python = Love / Bria Parker (University of Maryland)

  • Ah! ASnake! What do I do? / Dave Mayo (Harvard University)

  • Using Drupal for the PUI: the ArchivesSpace/Drupal 8 Integration Project / Seth Shaw (University of Nevada, Las Vegas)

  • A Day in the Life of the ArchivesSpace Tech Lead / Laney McGlohon (ArchivesSpace)

  • ASpace Implementation Buddies: Buddying up with budding users / Christine Kim (ArchivesSpace)

Q&A to follow.

10:30 am - 10:45 am

BREAK

Time

Presentations - Room: Ballroom (2nd floor) - Livestreaming: GoTo Training

Demonstrations - Room: South Gallery (2nd floor) - Livestreaming: ZOOM

Office Hours - Room: Library (1st floor)

10:45 am - 11:20 am

Panel & Discussion: Integrating with Discovery Layers

/ Benn Joseph (Northwestern University Libraries)

 Abstract

Not sure if this has been discussed somewhere already, but it's something we've been doing for a while and haven't really mentioned. Someone asked about Alma integrations on the ASpace list recently and there was a response about the University of Denver's Alma plugin. That is useful, but we are doing something that I think is even easier and does not require a plugin. Better still, the finding aid record gets into Primo and is full text searchable, even though the entire finding aid doesn't actually display in the record. Alma isn't required, the record shows up in Primo, and ArchivesSpace remains the system of record for finding aids. I'd like to go over this workflow as a lightning talk.

/ Sarah Ponichtera (Seton Hall University)

 Abstract

Seton Hall recently used the new OAI functionality of Archivesspace to integrate Archivesspace records into the discovery layer of the university libraries, namely EDS, Ebsco's discovery layer. This will make archival collections much easier to find for the majority of library users, who simply search the library catalog in their research rather than going to the Special Collections page and finding Archivesspace. However, there are some problems: notably, duplicate records with collections that had previously been cataloged on a piecemeal basis, and folder records that made no sense out of context. Also, certain fields that were automatically imported by the harvester designed by Ebsco are not useful in a library catalog. I will discuss our process and our plans to improve the end result.

/ Kevin Clair (University of Denver)

 Abstract

The University of Denver uses ArchivesSpace as its primary collection management system for archival collections, but uses Alma and Primo for discovery and access. As such we had a need for integrating descriptive metadata from ArchivesSpace to Alma to allow for circulation. This presentation will outline our process for developing an Alma Integrations plugin within ArchivesSpace to push metadata out to Alma, including data modeling considerations, tricks we used at DU to enable integration, and potential next steps for the plugin.

Each presentation is 15 minutes.

Open discussion period of 30 minutes to follow.

Demonstration A: ArchivesSpace Reporting and MySQL (10:45 - 11:20am)

Presenter: Alicia Detelich (Yale University)

Office Hours – 30 minute sessions


10:45 - 11:15am: Christine Di Bella


11:00 - 11:30am: Core Committers Group


11:00 - 11:30am: Valerie Addonizio: Anything about using ArchivesSpace


11:30am - noon: Brittany Newberry: Testing subteam

11:20 am - 11:25 am

BREAK (5 min)

11:25 am - noon

Demonstration B: Assessments Module (11:25am - noon)

Presenters: Christine Di Bella (ArchivesSpace)

Code of Conduct

This forum adheres to Code4Lib’s CodeofConduct4Lib. We seek to provide a welcoming, fun, and safe community and conference experience for everyone. (The full text of the code of conduct is available at: http://bit.ly/coc4lib)

Working group members:

  • @Valerie Addonizio (Unlicensed) (Johns Hopkins University)

  • @Joanne Archer (Unlicensed) (University of Maryland)

  • @Celia Caust-Ellenbogen (Swarthmore College)

  • @Alicia Detelich (Unlicensed) (Yale University)

  • @Marcella Huggard (University of Kansas)

  • @Maggie Hughes (Unlicensed) (UCLA)

  • @Jenny Mitchell (Unlicensed) (Louisiana State University)

  • John Rees (National Library of Medicine)

  • Madeline Sheldon (LYRASIS)

  • @Mariella Soprano (California Institute of Technology)

  • @Christine Kim (ArchivesSpace)