This is a summary of leadership responsibilities and may change from year to year. Update as needed.
Month/Time of year | Action | Owner |
---|---|---|
May, June, July, depending [depending on what? suggest nailing down scheduling (also suggest taking July off to reduce burnout)] | New members get appointed by AS Governance Board. [how does that information get delivered and by whom?] Send out welcome email to new members and hold an orientation call (see Onboarding new members). [email template? past email sample? where do I get a list of everyone's email address?] [seems like there's more to this first three months?] | Incoming Chair (or the Vice Chair if they are about to become Chair) |
June, July, or August, depending on interest [ambiguous] | Appoint new Vice Chair
Assign sub-team members Assign sub-team leaders Form ad hoc working groups Schedule monthly TAC meetings for new term (via Doodle poll). [but they're not actually monthly if we reduce to bi-monthly later in term] []try to start with last term's time with the assumption that returning members already have that time clear and only new members would need to fit it in] Update TAC wiki space:
Update TAC Google Drive folder permissions:
| Incoming Chair, in coordination with ex-Chair |
July or August | Prompt subteam leads on getting started
TAC Kick-off meeting:
Send out sub-team survey of interest (via GoogleForm). Might be joint survey with UAC. [?] | TAC Chair, UAC Chair |
August | Prompt subteam leaders to contribute to Quarterly Report. Submit TAC Quarterly Report. | TAC Chair |
September | Assign sub-team members. Assign sub-team leaders:
Form ad hoc working groups. | TAC Chair and Vice Chair |
November | Prompt subteam leaders to contribute to Quarterly Report. Submit TAC Quarterly Report. | TAC Chair |
January | Consider holding a joint TAC/UAC meeting. [options are great, but cause ambiguity. Can we simply decide yes/no on holding joint meetings at certain intervals?] | TAC Chair, Vice Chair; UAC Chair, Vice Chair |
January | Chair of ASpace Nominating Committee asks about number of new members needed for TAC for next fiscal year [be sure that this is on that timeline]:
| TAC Chair |
January/February | Mid-year check-in on sub-team work plans during monthly meeting:
Consider moving to bimonthly meetings for remainder of fiscal year. | |
March | Prompt subteam leaders to contribute to Quarterly Report. Submit TAC Quarterly Report. | TAC Chair |
April/May | Participate in ArchivesSpace Nominating Committee [what does that mean?] | TAC Chair |
May | Prompt subteam leaders to contribute to Quarterly Report. Submit TAC Quarterly Report. Introduce retrospective in all group meeting and ask all sub-teams to complete. Ask for Vice Chair volunteers/interest:
| TAC Chair, TAC Vice Chair |
June | Retrospective meeting:
Confirm and announce new Vice Chair. Review TAC Administrative Info DELETE and Responsibilities and Expectations and this page make updates and edits as need to keep info current. [revisit due to wiki re-org] | TAC Chair, TAC Vice Chair |