When:
April 4-5, 2023
April 4, 2023, 1pm-3pm UTC, 6-8am PT, 9-11am ET, 2-4pm GMT, 3-5pm CET (find your local time)
April 4, 2023, 5pm-7pm UTC, 10am-12pm PT, 1-3pm ET, 6-8pm GMT, 7-9pm CET (find your local time)
April 5, 2023, 3pm-6pm UTC, 8-11am PT, 11am-2pm ET, 4-7pm GMT, 5-8pm CET (find your local time)
Where:
All online via Zoom, with opportunities to join via computer or phone
Who Can Attend:
Anyone from an ArchivesSpace member organization is welcome to attend. This is a free event but registration is required.
Registration is available to individuals from ArchivesSpace member institutions only. Registration is required for each session and registration for each session can be found at the beginning of that session's agenda. If you register for any event during the forum, you will receive connection information via Zoom. If you register for one session, you are guaranteed a spot in that session only. You must register for all activities you plan to attend.
This year's Virtual Member Forum is the successor to the Online Forums we held in previous years. To better support our member community and recognize their direct contributions to the development and sustainability of the ArchivesSpace application, registration for this year's event is open to users from ArchivesSpace member organizations only.
Registration:
April 4, 2023 - Session A registration: https://lyrasis.zoom.us/webinar/register/WN_DXpbX8PLQeuMRuYywXgDCw
April 4, 2023 - Session B registration: https://lyrasis.zoom.us/webinar/register/WN_kGPszGweSJ-XQ1LSeM_vYg
April 5, 2023 - Session C registration: https://lyrasis.zoom.us/meeting/register/tZAuf-Goqz0qGtHlPlbq-EhKRMelEASpiHSw
Program:
April 4, 2023 | ArchivesSpace Virtual Member Forum - Session ARegistration: https://lyrasis.zoom.us/webinar/register/WN_DXpbX8PLQeuMRuYywXgDCw |
1pm UTC | Welcome and Announcements |
1:05pm-1:30pm UTC | |
1:30-2:00pm UTC | Beyond Boxes: Managing Spaces and Containers in ArchivesSpace |
2:00pm-2:30pm UTC | MARC to ArchivesSpace: Migrating Without Scripting Before ArchivesSpace, all archival collections at the Science History Institute’s Othmer Library were described in our library catalog (Sierra), with at least a MARC record and potentially either an attached PDF or Microsoft Word document of some additional description (box and folder lists, inventories, etc.) of varying adherence to standards. We started using ArchivesSpace in 2017, but only used it to create EAD-compliant PDF finding aids, which were then attached to a MARC record in the library catalog, following previous practice. My position as Digital Preservation Archivist was created in 2021, with one of its immediate goals being turning on and using the ArchivesSpace PUI for public finding aid access. As part of that process, we wanted to make the PUI the one-stop shop for all archival collections, which meant transporting over decades of MARC records from the Sierra library catalog into ArchivesSpace. This talk will describe our migration project, including the kinds of data clean-up that had to be done, troubleshooting tips, impacts on processing and description workflows, access considerations, and what tools we used (notably, not the API). |
2:30pm-3:00pm UTC | Three's Company: Sharing a unified ArchivesSpace instance Julia Ann Corrice, Elizabeth Parker, and Katerina Dimitriadou-Shuster - Cornell University Library Cornell University Library (CUL) contains three separate archival repositories: the Division of Rare and Manuscript Collections (RMC) and the Kheel Center for Labor-Management Documentation & Archives, located in Ithaca, NY, and the Weill Cornell Medical Center Archives, located in New York City. In January 2019, RMC implemented ArchivesSpace as their content management system; the Kheel Center and Weill are both currently in process of migrating into CUL’s ArchivesSpace instance. This presentation will discuss technical considerations of preparing for migration into an instance already set up for the needs of another repository, training for staff and archivists in geographically dispersed locations and with differing workflows, and issues of shared governance and documentation among all participating repositories. |
April 4, 2023 | ArchivesSpace Virtual Member Forum - Session BRegistration: https://lyrasis.zoom.us/webinar/register/WN_kGPszGweSJ-XQ1LSeM_vYg |
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5pm UTC | Welcome and Announcements Jessica Crouch, ArchivesSpace |
5:05pm-6:00pm UTC | Contextualization and Repair at Rauner Library The collections held by Rauner Special Collections Library at Dartmouth College span millennia of history, with archival description dating back to the 1920s. These materials are products of their time, and many contain language and imagery that is harmful to marginalized groups. In this presentation, I will discuss Rauner’s efforts to contextualize harmful content and repair archival description, using ArchivesSpace as a key tool. Tracking Reparative Description Changes in ArchivesSpace Building on Caro's presentation and on a past ArchivesSpace webinar about Dartmouth's harmful content warnings plugin, this presentation will provide an in depth look at a new plugin that allows staff users to track reparative description changes, associate those changes with specific types of harmful content, and then publish the full list of changes to the PUI. The plugin supports including the list of changes in EAD & MARC exports. Joshua will also discuss some of the motivating factors behind the development of the plugin. |
6:00pm-6:30pm UTC | From Cleanup to Ingestion: Migration of Indiana University Archives Accessions Jeremy Floyd and Bri McLaughlin, Indiana University Migrating data from outdated software is never simple. Indiana University’s ArchivesSpace instance is home to 30 repositories across 7 campuses. We migrated 3000+ finding aids from all repositories in 2020. Indiana University exclusively used EAD for finding aid creation, which at least gave us a uniform format to import into ArchivesSpace. Accession records, however, were an entirely different situation. Most Indiana University repositories use different, unrelated methods of accession record creation. Many of the repositories have their own custom spreadsheet or word document template. However, University Archives at Indiana University Bloomington had been using AskSam for over 30 years to create and manage accession records. AskSam was a free form application adopted in the 90s. While the application was ahead of its time 30 years ago, it no longer met our needs. The last version was released 15 years ago, meaning our collection managers have been using an application without support for almost as long. After implementing ArchivesSpace for finding aids, collection managers at Indiana University were very interested in the Accessions module as well. As can be imagined, migrating content from an application that hasn’t been updated in 15 years wasn’t as simple as exporting and importing into ArchivesSpace. This presentation will cover the process of migrating 7,000+ accession records from AskSam into ArchivesSpace using the bulk accession importer and supplemental API calls. We will discuss the lessons we’ve learned during this process including the significant amount of data cleanup that was required for a successful migration. |
6:30pm-7:00pm UTC | Accessioning Small Accruals More Efficiently via the API |
April 5, 2023 | ArchivesSpace Virtual Member Forum - Session CRegistration: https://lyrasis.zoom.us/meeting/register/tZAuf-Goqz0qGtHlPlbq-EhKRMelEASpiHSw |
3pm UTC | ArchivesSpace Metadata Sub-team discussion Join members of the ArchivesSpace Technical Advisory Council's Metadata sub-team for a discussion about using subject headings in ArchivesSpace. Bring your use cases and preferred thesauri for a discussion of what you like about the subjects module and what you hope to see in the future. |
3:50pm UTC | Break |
4pm UTC | ArchivesSpace Board Discussion Join members of the ArchivesSpace board for a discussion about ArchivesSpace governance, development and how you can get involved in ArchivesSpace community governance. |
4:50pm UTC | Break |
5:00pm UTC | ArchivesSpace Documentation Discussion Join members of the ArchivesSpace Technical Advisory Council's Technical documentation sub-team and the User Advisory Council's User documentation sub-team for a joint discussion on documentation related to ArchivesSpace. |
Our Virtual Member Forum adheres to the ArchivesSpace Code of Conduct. We seek to provide a welcoming, fun, and safe community experience for everyone. The full text of the code of conduct is available at https://archivesspace.org/archivesspace-code-of-conduct.
Virtual Member Forum Evaluation: