2024-10-01 Metadata meeting minutes

October 1st @ 3pm

https://rutgers.zoom.us/my/dbiunno?pwd=c3RiOEgzSlNGekgzVmNHNHBtaEhYZz09

Participants

@Diane Biunno

@Jacqueline Asaro

@Frank Violette Foss

@Kate Bowers

@Christine Di Bella

@Kristina Spurgin

Regrets:

@Kevin Clair

@Jen Cwiok

Goals

Discuss the results of the community survey and begin brainstorming ideas

Quick Links

Google drive space: https://drive.google.com/drive/u/1/folders/1RQftm8w4XkNISQHVbtjr6sNY4_iyyXMV
Test records: https://github.com/ASpace-Metadata-Standards
Published import/export AS standard: https://archivesspace.org/using-archivesspace/migration-tools-and-data-mapping
The MARC importer: Spreadsheet | Code
EAD 2002 importer: Spreadsheet | Code
Regine’s version of the EAD 2002 import mapping: https://docs.google.com/spreadsheets/d/1uBWibkBRy3o39sZf8cQfNDiCZ7v36Hds/edit#gid=2022215819&fvid=202912311

Agenda

Time	Item	Notes

Time	Item	Notes
2-3 mins	Welcome and logistics	Can anyone take notes for this meeting? Vice lead for next term Minutes from last meeting
30 min	Review and discuss community Survey Survey results: https://docs.google.com/presentation/d/15rY6enVGmV6alV1r7ICcfksHcktO2yV_/edit?usp=sharing&ouid=115124479135431310074&rtpof=true&sd=true Open ended questions: https://docs.google.com/document/d/1iAof5Ei44C5OEWCLwsBPLtYgAfIhDWKfKyIXo5H1i5M/edit?usp=sharing Raw Data: https://docs.google.com/spreadsheets/d/1A_4cWqMRgPB2Se05Ux6jNnqo6B5gpUZd/edit?gid=1587628844#gid=1587628844	Is there anything you find surprising about the results or something you didn’t expect to see? Most folks are using spreadsheet data instead of XML to import; Some repositories are using EAD 3 for import (they’ve likely built their own system to do EAD 3 import), Repositories have built plugins to edit (not create) metadata; Based on the community feedback, what should we be doing more of/less of? Are there activities we should focus on? Are there existing workflows/projects that we could improve? Facilitate information sharing around imports/export tools, standards, new plugins, etc. Christine suggested the Awesome ArchivesSpace Github repository: https://github.com/archivesspace/awesome-archivesspace Prioritize tickets based on the community survey results (less focus on MARC imports, more focus on spreadsheet importer, etc) Are there any new activities we should undertake (special projects, community forum presentations, Jira tickets, etc) Survey results and the EAD 4.0 implementation: challenges? opportunities? Most archives primarily work with EAD 2002 (import/export) - Work closely with Christine and Aspace team to make sure that we maintain backward compatibility with EAd 2002 for however long the transition period takes, but make sure we’re moving forward as EAD evolves. Library of Congress is developing EAD 3 import in order to migrate their records into Aspace. They are embarking on this project this Fall, possibly by the end of the calendar year there might be something for MS sub-team to take a look at (mapping, etc) Survey results and multilingual description: challenges? opportunities?

2-3 minutes	Action items	Jira Ticket: Review and Prioritize Jira tickets in next meeting related to the community survey results: Diane will work with Kate to identify Jira tickets in need of review. https://archivesspace.atlassian.net/browse/ANW-1709 https://archivesspace.atlassian.net/browse/ANW-2113