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Details

Working group charge

  • Leading up to forum:
    • Program (and communicate with presenters)
    • Local arrangements
  • At the forum, assist with:
    • Registration table
    • Note takers

Goals, outcomes, objectives of the forum

  • Connecting people in their region
    • MARAC as an example
  • Opportunities to hear how others are using ASpace
  • Opportunities to learn new skills in using ASpace
  • Opportunities to work together
  • To meet more people and find out more tips and tricks
  • Large community here using it

Program

Morning program - approx 3 hours

  • Maybe first half is presentations - 2 or so longer presentations with Q&A, lightning round of local speakers, discussion session (maybe something like roadmap or digital objects module) 
  • Morning snacks/refreshments – possible sponsorship by RSPs

Topic

Lead

Note

Time

Welcome message

Host institution


2-5 minutes

Welcome presentation

Program team

Include updates/news - brief

10 minutes

Presentation A

Invited speaker

Include q&a

20 minutes

Presentation B

Invited speaker

Include q&a

20 minutes

Break



15 minutes

Lightning rounds

Open submissions, accepted speakers

  • how people are solving their own unique issues
  • can flow into discussion

5 min each speaker

45 minutes

Lightning round q&a


For all speakers

15 minutes

Break



15 minutes

Discussion

Could we ask other institutions to lead topics?

  • identify key leaders to lead discussion on different topics (e.g. technical, description, access; development; community)

45 minutes

Break for lunch on your own

Host institution can guide? Or RSP to sponsor lunch


60-75 minutes

Afternoon program (approx. 2.5-3 hours)

  • Second half is hands on, engaging (sometimes doing, sometimes learning) - sometimes really technical, sometimes not so much (digital objects, spreadsheets to EAD, Hackathon).
  • Come up with list of 3-10 things we can do on a rotating basis (list provided in next section)
  • During registration, allow participants to choose (rank?) which they’re interested – selection based on response.
  • 2.5-3 hours
  • Breaks embedded as needed
  • End the day with a group closing wrap-up – 10 minutes?

Topics

Lead

Note

Time

Afternoon activity


Breaks embedded as needed

2.5-3 hours

Closing remarks

Program team


5-10  minutes

Happy hour/mixer

Local consortium, group, etc

Possible sponsorship by RSPs

?

Potential topics for afternoon program

  • Hackathon
  • Advanced training topics
  • API
  • Plugins
  • Digital objects

After forum mixer/reception/happy hour

  • Poll during registration -- happy hour, bowling, karaoke, etc etc
  • Partner with local group to plan?
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