Page Comparison

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• Welcome to the new User Advisory Council Members
  • Gordon Daines opened the meeting by taking roll, and asked members of the UAC to introduce themselves by stating their institutional affliction and role of the Council.
  • Gordon Daines welcome new members to the UAC, and stated that the group is now 15 members strong, bringing the membership up to the full authorized number.
• ArchivesSpace program update
  • Brad Westbrook and Angela Spinazze informed the UAC of the following:
    • ArchivesSpace membership is up to 250
    • The design team is working on wireframes, specifically targeting user interface and user interaction enhancements with a goal of making wireframes available for test in the coming week. At that time the design team will invite comments from the UAC.
    • Gordon Daines inquired about Nathan Stevens' contract ending at the end of September 2015 and Brad Westbrook replied that the end date is a little up in the air.
    • Brad Westbrook noted that the ArchivesSpace developers are working on the following:
      • Archon migration tool
      • Yale container plug-in
      • Arbitrary component re-ordering bug
        
    • Brad Westbrook also notes that the bug related to issues rendering large multi-part objects appears to be fixed.
    • Brad Westbrook report 2 recent workshop: 1 held at Stanford University and the other at Harvard University.
    • Brad Westbrook also reported the following updates from the SAA annual meeting:
      • A successful vendor table
      • Met with members of the University of Michigan's Bentley Historical Library to discuss the ArchivesSpace-Archivematica-DSpace Workflow Integration project.
      • Attended an ArchivesSpace board meeting where the migration survey was discussed.
      • Concluded SAA with the 1st ArchivesSpace Members Forum, which was successful and looks forward to subsequent fora.
    • Gordon Daines asked if the next release of ArchivesSpace was on target and Brad Westbrook replied that the development team will no release the next version until the component re-ordering bug is addressed.
• Subteam reports
  • Documentation
    • Linda Hocking welcomed 3 new members to the subteam.
    • Linda Hocking noted that the sub team is working on 2 additional glossary pages to crosswalk terms from AT and Archon to ASpace nomenclature.
    • Linda Hocking asked the UAC to share ideas for documentation, specifically use cases and Brad Westbrook suggest posting that question to the listserv with some examples of use cases.
  • Reports
    • Nancy Enneking welcomed 3 new members to the subteam.
    • Nancy Enneking reported that the group is developing criteria for new reports and suggested a need to improve tabular data outputs for existing reports.
    • Nancy Enneking noted discussion by the group about designing parameters for existing and new reports and how best to support a reports module.
  • Feature Prioritization
    • Julie Patton reported that the group is analyzing member voting results for feature prioritization and working with the development team to rank them by difficulty of implementation.
  • Help Desk
    • Gordon Daines provided a brief history of the UAC teams and noted that the Help Desk report will dovetail into the forthcoming agenda item about re-organizing adding and removing subteams.
    • Gordon Daines stated that a majority of held desk questions require a great deal of technical expertise to answer, requiring the developers to step in and answer questions. He questioned the efficacy of a Help Desk subteam and suggest that the burden of answer questions fall collectively to members of the UAC and TAC.
    • Brad Westbrook stated that UAC members should answer questions posted to the listservs in order to cultivate community-driven help.
    • Brad Westbrook brought up the idea of a knowledgeable to supplement or re-package the existing documentation, and another member suggested making the documentation site full text searchable.
    • It was also suggested that video be added to documentation, and that webinar be designed to teach users ArchivesSpace.
    • Gordon Daines concluded this discussion by suggesting the UAC sunset the Help Desk subgroup and reminded members to monitor the listservs.
    • Brad Westbrook said that he and Gordon Daines may prompt appropriate members to answer specific questions posted on the listservs.
• Are there other subteams that are needed?
  • Gordon Daines suggest a video development subteam to organize video tutorials for ArchivesSpace.
  • Brad Westbrook clarified that videos of 3-5 minute screencasts are under way, specifically that guidelines for formats, length, and a few topics have been developed.
  • Linda Hocking suggested asking the community to add video content.
  • Gordon Daines asked UAC members to send Brad and Gordon and email stating interesting in being involved with the video subteam.
  • Gordon Daines concluded the discussion by stating that the current subteam structure is not permanent, and another member suggested that a dedicated subteam for the user interface might be useful in the future.
• The meeting was adjourned at 2:51 EDT.
  
  

Action items

•  Email Brad Westbrook and Gordon Daines if you are interested in joining the video subteam.

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