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- Welcome to the new members of the User Advisory Council
- Gordon Daines opened the meeting by taking roll, and asked members of the UAC to introduce themselves by stating their institutional affiliation and role on UAC.
- Gordon Daines welcomed new members to UAC, and stated that the group is now 15 members strong, bringing the membership up to the full authorized number.
- ArchivesSpace program update
- Brad Westbrook and Angela Spinazze informed the UAC of the following:
- ArchivesSpace membership is up to 250
- The public user interface enhancement team is working on project is beginning phase 2 of this work. Sue Luftschein is a member of the working group that has just completed a personas exercise as well as some end-user testing of them. More details are available here. The design firm is developing an initial set of wireframes, specifically targeting user interface and user interaction enhancements with a goal of making wire frames available for test in the coming week. At that time the . The member working group will be discussing the first set of wireframes next week as part of their bi-monthly call. The PUI enhancement team will invite comments from the UAC and the broader community in the near future.
- Gordon Daines inquired about Nathan Stevens' contract ending at the end of September 2015 and Brad Westbrook replied that the end date is a little up in the air.
- Brad Westbrook noted that the ArchivesSpace developers are working on the following:
- Archon migration tool
- Yale container plug-in
- Arbitrary component re-ordering bug
- Brad Westbrook also notes that the bug related to rendering large multi-part objects appears to be fixed.
- Brad Westbrook reported 2 recent workshop: 1 held at Stanford University at the beginning of August, which was presented by Lisa Calahan and Nancy Enneking and one at Harvard University in mid-September presented by by Christine Di Bella and Brad.
- Brad Westbrook also reported the following updates from the SAA annual meeting:
- A successful vendor table
- Met with members of the University of Michigan's Bentley Historical Library to discuss the ArchivesSpace-Archivematica-DSpace Workflow Integration project.
- Met with Aeon users group to discuss Aeon-ArchivesSpace integration.
- Attended an ArchivesSpace board meeting where the migration survey was discussed and a draft communication plan was presented.
- Concluded SAA with the 1st ArchivesSpace Members Forum, which was successful and looks forward to subsequent fora.
- Gordon Daines asked if the next release of ArchivesSpace was on target and Brad Westbrook replied that the development team will not release the next version until the component re-ordering bug is resolvedddressed.
- Documentation
- Brad Westbrook and Angela Spinazze informed the UAC of the following:
- Linda Hocking welcomed 3 new members to the subteam.
- Linda Hocking noted that the sub team is working on 2 additional glossary pages to crosswalk terms from AT and Archon to ASpace nomenclature.
- Linda Hocking asked the UAC to share ideas for documentation, specifically use cases and Brad Westbrook suggest posting that question to the listserv with some examples of use cases.
- Reports
- Nancy Enneking welcomed 3 new members to the subteam.
- Nancy Enneking reported that the group is developing criteria for new reports and suggested a need to improve tabular data outputs for existing reports.
- Nancy Enneking noted discussion by the group about designing parameters for existing and new reports and how best to support a reports module.
- Feature Prioritization
- Julie Patton reported that the group has analyzed member voting results for feature prioritization and are working with the development team to rank them by difficulty of implementation.
- Help Desk
- Gordon Daines provided a brief history of the UAC teams and noted that the Help Desk report will dovetail into the forthcoming agenda item about re-organizing adding and removing subteams.
- Gordon Daines stated that a majority of help desk questions require a great deal of technical expertise to answer, requiring the developers to step in and answer questions. He questioned the efficacy of a Help Desk subteam and suggest that the burden of answering questions fall collectively to members of the UAC and TAC.
- Brad Westbrook stated that UAC members should answer questions posted to the listservs in order to cultivate community-driven help, in addition to providing support to users..
- Brad Westbrook brought up the idea of a knowledge base to supplement or re-package the existing documentation, and another member suggested making the documentation site full text searchable.
- It was also suggested that video be added to documentation, and that webinars be designed to teach users ArchivesSpace.
- Gordon Daines concluded this discussion by suggesting the UAC sunset the Help Desk subgroup and reminded members to monitor the listservs.
- Brad Westbrook said that he and Gordon Daines may prompt appropriate members to answer specific questions posted on the listservs.
- Are there other subteams that are needed?
- Gordon Daines suggested a video development subteam to organize video tutorials for ArchivesSpace.
- Brad Westbrook clarified that videos of 3-5 minute screencasts are under way, specifically that guidelines for formats, length, and a few topics have been developed.
- Linda Hocking suggested asking the community to add video content.
- Gordon Daines asked UAC members to send Brad and Gordon an email stating interest in being involved with the video subteam.
- Gordon Daines concluded the discussion by stating that the current subteam structure is not permanent, and another member suggested that a dedicated subteam for the user interface might be useful in the future.
- Brad Westbrook asked if it was possible to establish a regular meeting time and Gordon Daines agreed to create a Doodle poll to try to establish such a time.
- Gordon Daines welcomed all of the new members again.
- The meeting was adjourned at 2:51 EDT.
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