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| Month/Time of year | Action | Owner | ||||
|---|---|---|---|---|---|---|
May | New members get appointed by AS Governance Board. Individual members should receive their individual appointment email late May/early June (??? confirm) and the respective chairs will be copied on that email.
What and how to present during the orientation call seems like it could be its own page/template (under TAC/UAC Documents > Administrative Info > Administrative Templates). See 2020-07-15 TAC orientation meeting notes and 2021-07-21 TAC/UAC New Member Orientation. Same topics each time? Who from the Program Team gets invited? Suggest the Vice Chair always be invited. [seems like there's more to this first three months?] | Nominating Committee Chair | ||||
| June | Send out welcome email to new members | Incoming Chair | ||||
| Assign new members to sub-teams based on needs and interest and notify leads of relevant sub-teams | Incoming Chair (with assistance from outgoing Chair) | |||||
| Deadline for selection of new committee Vice-Chairs and sub-team Vice-Leads | Incoming Chair Incoming Chair (with assistance from outgoing Chair) Incoming Chair (with assistance from outgoing Chair) | |||||
| July | Update wiki space:
| Chair | ||||
| July | Joint UAC/TAC orientation meeting for new members (also includes Christine and the Vice-Chairs) | Chair | ||||
| July | Schedule monthly meetings for new term (via Doodle poll). [but they're not actually monthly if we reduce to bi-monthly later in term] [try to start with last term's time with the assumption that returning members already have that time clear and only new members would need to fit it in] | Chair | ||||
| July | At the discretion of subteam leads, subteams may start work | Subteam leads | ||||
| August | Subteams that didn't start work in July, start work | Subteam leads | ||||
| August | TAC and and UAC kickoff meetings
| Chair | ||||
| August | Prompt subteam leaders to contribute to Joint Quarterly Report (link to template of Dan's e-mail and to template of report). Submit Quarterly Report. [submit it where, by when, in what format, and does a version gets saved somewhere and by whom?] | Chair | ||||
| Early September | Subteams complete workplans before Joint TAC/UAC meeting in September | Subteam leads | ||||
| September | Joint TAC/UAC meeting to review subteam workplans | Chair | ||||
July or August | Chair | August | Chair | September | Confirm that work has begun, request sub-team leaders present their current term workplans at next meeting. | Chair |
November | Prompt subteam leaders to contribute to Quarterly Report. Submit Quarterly Report. | Chair | ||||
| MOVE TO RESPONSIBILITIES | Vice Chairs may wish to familiarize themselves with the Nominating Committee Overview and Timeline in anticipation of membership activities through the end of term | |||||
January | Chair of ASpace Nominating Committee asks about number of new members needed for next fiscal year and UAC and TAC chairs respond. | Chair | ||||
| February | Joint TAC/UAC meeting with subteams reporting on progress with workplan and whether it needs to be adjusted Call for volunteers to serve as Vice-Chairs and Vice-Leads for next year (during meeting and follow-up by e-mail). Contact the Chair or Lead respectively. | Chair | ||||
| February | TAC switches to bi-monthly meetings | Chair | ||||
March | Prompt subteam leaders to contribute to Quarterly Report. Submit Quarterly Report. | Chair | ||||
| April/May (???) | Participate in ArchivesSpace Nominating Committee | Chair | ||||
May | Prompt subteam leaders to contribute to Quarterly Report. Submit Quarterly Report. Introduce retrospective in group meeting and ask all sub-teams to complete. Ask for Vice Chair volunteers/interest:
Verify if current members wish to change subteams or leadership roles | Chair, Vice Chair | ||||
| Early June | Subteams complete retrospectives before June meeting: | |||||
June | Retrospective meeting:
Confirm and announce new Vice Chair. Review TAC Administrative Info DELETE and Responsibilities and Expectations (incomplete version) and this page make updates and edits as need to keep info current. [revisit due to wiki re-org] | Chair, Vice Chair |
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