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do a retrospective (what went well, what you could have done better, etc.).
When to use Confluence vs. Google drive?
Confluence should contain Council and sub-team related information that is okay to be viewed by the public, that anyone should be able to reference to maintain workflows or sustain the business of the Councils and sub-teams, and that can serve as a record.
Google documents relating to Council activities should be stored in the ArchivesSpace Google Drive rather than Drive accounts owned by individual members. Council chairs will add council members to both their respective council and sub-team folders with edit access. Council members can use any email address they prefer to access the Google Drive -- please communicate this preference directly with your Council chair. (Same goes for the self-created Confluence accounts.) Keep in mind the permission status of individual files on Google Drive and set them appropriately.
Example documentation and where they should be kept:
Confluence:
Rosters
Meeting minutes
Reports
Policy/process documents
Google Drive:
Internal working documents of a limited time value
Internal documents that are not appropriate for public viewing
Documents that require functionality not available in Confluence such as spreadsheets and forms/surveys.
If you have any issues accessing the Google Drive or Confluence, please contact your Council chair or the ArchivesSpace Program Team.
Community Agreements
These are borrowed from Aorta’s Anti-Oppressive Facilitation for Democratic Process Community Agreements.
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