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Confluence
Confluence refers to the wiki, the exact space you are in right now. All Council members will use the wiki, but Chairs and Subteam Leads will do the most editing of these pages, especially in the creation of meeting agendas and notes (See: Meeting Notes Template).
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Please contact your subteam lead if you are unable to access your subteam’s Google Drive space. If you are yourself a subteam lead, please contact the ASpace Program Manager to for assistance in receiving access for yourself and your team
When to use Confluence vs. Google drive?
Confluence should contain Council and sub-team related information that is okay to be viewed by the public, that anyone should be able to reference to maintain workflows or sustain the business of the Councils and sub-teams, and that can serve as a record.
Google documents relating to Council activities should be stored in the ArchivesSpace Google Drive rather than Drive accounts owned by individual members. Council chairs will add council members to both their respective council and sub-team folders with edit access. Council members can use any email address they prefer to access the Google Drive -- please communicate this preference directly with your Council chair. (Same goes for the self-created Confluence accounts.) Keep in mind the permission status of individual files on Google Drive and set them appropriately.
Example documentation and where they should be kept:
Confluence:
Rosters
Meeting minutes
Reports
Policy/process documents
Google Drive:
Internal working documents of a limited time value
Internal documents that are not appropriate for public viewing
Documents that require functionality not available in Confluence such as spreadsheets and forms/surveys.
If you have any issues accessing the Google Drive or Confluence, please contact your Council chair or the ArchivesSpace Program Team.
Zoom
Council Chairs and Sub-team leads can use the ArchivesSpace Zoom account for sub-team meetings. Information on using the Zoom, scheduling calls on the shared account, and how to get access is detailed below.
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The core code of the ArchivesSpace application is maintained in GitHub. Members of TAC are more likely than UAC members to require a deeper understanding of GitHub for Council work, but all AS users and contributors should familiarize themselves with the following links. Sub-teams that work with GitHub on a regular basis: Technical Documentation.
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