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• Most sub-teams typically meet monthly, at a regularly scheduled and mutually convenient time. If a sub-team’s work is closely aligned to the ArchivesSpace release schedule (e.g. Testing), regular monthly meetings may not be necessary. 

• Sub-team meeting attendance is required. If a team member must miss a meeting it will be that member’s responsibility to notify the team lead in advance and review the meeting notes following the meeting.

• At the beginning of each term, each sub-team will draft a work plan for the year, informed by priorities suggested by the sub-team at the end of the prior term.

• At the end of each term, each sub-team will draft a retrospective of the sub-team’s activities for the year, to include:

  • An overview of major activities for the year

  • Discussion of any items from the work plan that were not completed

  • Recommended priorities for the next term

Terms

Council terms are 3 years beginning in July of the year a member joined and ending at the end of June three years later, i.e. July 2022-June 2025. Extensions of one year are permitted in cases where the extension will aid in leaderships transition (i.e. allow a Vice Lead in their last year of service to extend for one additional year in order to be Lead).