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Sub-team responsibilities

  • Most sub-teams typically meet monthly, at a regularly scheduled and mutually convenient time. If a sub-team’s work is closely aligned to the ArchivesSpace release schedule (e.g. Testing), regular monthly meetings may not be necessary. 

  • Sub-team meeting attendance is required. If a team member must miss a meeting it will be that member’s responsibility to notify the team lead in advance and review the meeting notes following the meeting.

  • At the beginning of each term, each sub-team will draft a work plan for the year, informed by priorities suggested by the sub-team at the end of the prior term.

  • At the end of each term, each sub-team will draft a retrospective of the sub-team’s activities for the year, to include:

    • An overview of major activities for the year

    • Discussion of any items from the work plan that were not completed

    • Recommended priorities for the next term

Sub-team meetings

  • Most sub-teams typically meet monthly, at a regularly scheduled and mutually convenient time. If a sub-team’s work is closely aligned to the ArchivesSpace release schedule (e.g. Testing), regular monthly meetings may not be necessary. Some Leads or Council Chairs elect to us the same time every month, others create separate Doodle polls for each meeting.

  • Subteam leaders may use whatever scheduling and video conferencing software they choose, but typically meeting times are established by free Doodle polls and Leads and Chairs use Zoom accounts to host and run meetings. Subteam Leads that wish to wish to use the community Zoom account (provided by LYRASIS) should review DRAFT Community Zoom Account Guidelines for more information on how to access that free resource.

  • Leads are encouraged to create Doodle polls and send meeting invites well in advance of meeting times. Schedule meetings promptly so that meeting availability is not impacted by delays in picking a date.

Terms

Council terms are 3 years beginning in July of the year a member joined and ending at the end of June three years later, i.e. July 2022-June 2025. Extensions of one year are permitted in cases where the extension will aid in leaderships transition (i.e. allow a Vice Lead in their last year of service to extend for one additional year in order to be Lead for that period).