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Digital Objects Module Survey (closes December 21, 2022)

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Access the ArchivesSpace test server to test new features of the application when appropriate (username admin / password admin)

Discussion Description

The discussion was facilitated by the ArchivesSpace Program Manager and Community Engagement Coordinator and attended by over 90 members. As with similar ArchivesSpace discussion events, the discussion was not recorded.

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The discussion was open to ArchivesSpace members only in recognition of the crucial role that ArchivesSpace members play in directly financially supporting the sustainability and development of the application. Having input in large development projects and discussions is one of the member benefits of ArchivesSpace. 

Discussion Highlights

• Many attendees expressed an interest in expand the current spreadsheet functionality to allow for more robust bulk ingest of Digital Objects, including an expansion of fields included in the spreadsheet and the ability to include multiple file versions (links).

• Members of the Metadata Standards Sub-team requested feedback on the types of metadata support users would like to expand or include. Attendees expressed interest in expanded metadata import and export support including the ability to export data for both digital objects and their affiliated archival objects.

• While many users expressed frustration with the complexity of digital object records and the ability to create standalone digital object records, over 20% of survey respondents and some in attendance indicated a simplified digital objects module or removal of standalone digital objects would negatively impact their workflow.

• The Usability sub-team is currently reviewing the New School Bulk Edit plugin for addition to core code. Many users expressed their support of this.

Improvements or Feature Requests mentioned

• The ability to do more importing, editing and exporting in bulk (including expanded spreadsheet functionality).

• The ability to bulk import Digital Objects in the staff user interface (and avoid using the API for batch work)

• Digital objects lite mode (like the full vs. lite mode functionality in the agents module) to allow for minimizing the number of fields or hiding standalone digital objects for those looking to simplify the interface.

• Better standards mapping for digital objects within the module.

• Expanded requesting functionality for digital objects.

• The ability to spawn digital objects from archival objects and in general repurpose description when creating digital objects within the system.

• The creation of an Ad Hoc ArchivesSpace Advisory Council team to review standards support and functionality of the digital objects module.

Open Jira Issues (some available for testing now!)

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