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Announce the intention to form a group to your respective council leadership and open the idea for discussion at a dedicated or joint council meeting.
Have that idea approved by Council Leadership, beginning with your own council representatives.
Upon approval, request a wiki space be created by your Council Chair or Vice-Chair.
Identify leadership for the group. Who will be the ad hoc group lead? Co-leads is an option.
Draft two statements, which should appear in the wiki space for the group:
A Statement of Purpose, which should include what criteria you set for the group that you will then try and meet. Essentially write a statement that captures your goal and a way to test that goal so that once the goal is met, it is clear that the group’s mission is complete and the group should be dissolved.
A Maintenance Plan, or an assessment of whether or not your end goal will require future maintenance and how that will take place, by whom, and on what timetable.
Recruit for members.
Once the group is formed, it is expected to adhere to the same guidelines as permanent sub-teams, including having regular monthly meetings. If the group desires a Google Drive folder for the use of the group, please contact your Chair to request this folder be created and permissions assigned.