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We are now accepting session proposals via our online form at https://forms.gle/jpSyx7VWZQ91HfTP8. We will be reviewing proposals on a rolling basis, so we encourage you to get your proposals in early. Submissions will be closed on March 24, 2023, with final notification by March 27, 2023. The proposed schedule below is dependent on receiving a sufficient number of proposals and all ArchivesSpace members who plan to attend the forum are encouraged to submit a topic. |
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Registration is now open for the 2023 Virtual Member Forum. Registration is available to individuals from ArchivesSpace member institutions only. Registration is required for each session and registration for each session can be found at the beginning of that session's agenda. If you register for any event during the forum, you will receive connection information via Zoom. If you register for one session, you are guaranteed a spot in that session only. You must register for all activities you plan to attend. The ArchivesSpace virtual member forum will be recorded. Recordings will be linked on the forum agenda in the days following the forum. |
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When: April 4, 2023, 1pm-3pm UTC, 6-8am PT, 9-11am ET, 2-4pm GMT, 3-5pm CET (find your local time) April 4, 2023, 5pm-7pm UTC, 10am-12pm PT, 1-3pm ET, 6-8pm GMT, 7-9pm CET (find your local time) April 5, 2023, 3pm-6pm UTC, 8-11am PT, 11am-2pm ET, 4-7pm GMT, 5-8pm CET (find your local time) Where: All online via Zoom, with opportunities to join via computer or phone Who Can Attend: Anyone from an ArchivesSpace member organization is welcome to attend. This is a free event but registration is required. Registration is available to individuals from ArchivesSpace member institutions only. Registration is required for each session and registration for each session can be found at the beginning of that session's agenda. If you register for any event during the forum, you will receive connection information via Zoom. If you register for one session, you are guaranteed a spot in that session only. You must register for all activities you plan to attend. This year's Virtual Member Forum is the successor to the Online Forums we held in previous years. To better support our member community and recognize their direct contributions to the development and sustainability of the ArchivesSpace application, registration for this year's event is open to users from ArchivesSpace member organizations only. Registration: April 4, 2023 - Session A registration: April 4, 2023 - Session B registration: April 5, 2023 - Session C registration: |
Program:
March 21April 4,20222023 | ArchivesSpaceOnline Forum 2022Day 1 Registration (March 21 registration only): https://lyrasis.zoom.us/webinar/register/WN_IT7mddhuQcW8-9A3SuGOvQ | 5pm Virtual Member Forum - Session A |
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1pm UTC | Welcome and Announcements | |
5:10-5:45pm UTC | Implementing & Integrating Penn State's ArchivesSpace Public User Interface In Fall 2021, the Eberly Family Special Collections Library at Penn State University launched its ArchivesSpace Public User Interface (PUI). For six months this site worked alongside the older finding aids website due to the challenges of integrating systems and to smooth the transition for researchers and staff. This presentation will discuss the Collection Services Team’s process of preparing ArchivesSpace for public access and launching the site. Lexy deGraffenreid will discuss finding aid data cleanup, and how Penn State staff used a 2020 finding aids audit as well as legacy finding aid statuses to prioritize updating legacy finding aids data. She will also discuss working with a graduate student assistant to perform data cleanup work by quickly updating standardized language to conform with current practices. Kevin Clair will discuss ArchivesSpace integrations and collaborating with University Libraries Strategic Technologies to personalize the public site. He will also discuss the challenges of integrating Aeon to replicate requesting functionality from the former site, to assist the Research Services Team in efficiently managing requests. In addition, Kevin will discuss integrating ArchivesSpace with Penn State’s CONTENTdm repository to display thumbnail images of digitized records in ArchivesSpace, facilitating digital preservation guidelines while more effectively promoting Penn State’s digital collections. Attendees will learn about the challenges and opportunities of integrating ArchivesSpace with other systems as well as conducting large-scale data cleanup of Resource records. | |
5:45-6:15pm UTC | Duct tape integration: developing an automated copy order fulfillment workflow with ArchivesSpace, Preservica, and Aeon This presentation will describe a recent Yale University Library - Manuscripts and Archives project to develop an automated copy order fulfillment workflow for already-digitized materials. The workflow was developed mid-pandemic to cope with increased reprographics requests, and relies on queries and scripts which connect several systems. Topics will include using the ArchivesSpace API to ingest links to digital content, leveraging the ArchivesSpace reports module to identify digitally-available materials, and the development of a set of scripts which combine data from ArchivesSpace and Google Sheets to download files from Preservica, share them via Box, and send the shared links to patrons via Aeon. | 6:15-7:00pm UTC |
7:00-7:15pm UTC | Break | |
7:15-7:35pm UTC | Plugin Show and Tell: Broken Link Report plugin In this session, Corey Schmidt will demo UGA's first custom plugin report for ArchivesSpace. The report plugin looks for and returns broken URLs that may exist in note fields across all repositories in an ArchivesSpace instance. Those notes come from resources, archival objects, digital objects, digital object components, digital object file versions (URLs), subject scope and contents, agent person, corporate entity, family, and software. | |
7:35-8:00pm UTC | Plugin Show and Tell: ArchivesSpace/SNAC Integration plugin In this session, Jason Jordan will demo the SNAC to ArchivesSpace integration plugin he has been working on in his work with the SNAC Cooperative. | |
March 22, 2022 | ArchivesSpace Online Forum 2022 | |
April 4, 2023 | ArchivesSpace Virtual Member Forum - Session B | |
5pm UTC | Welcome and Announcements Jessica Crouch, ArchivesSpace | 1:05-1:50pm UTC | Discussion Session: Metadata Standards
| 1:50-2:00pm UTC | Break | |
2:00-2:50pm UTC | Discussion Session: ArchivesSpace Development Prioritization Join members of the ArchivesSpace Development Prioritization subteam for a discussion of the team's role in ArchivesSpace development, how new features are prioritized for development and provide feedback on some current feature requests being considered by the team. | |
| 2:50-3:00pm UTC | Break | |
3:00-3:50pm UTC | April 5, 2023 | ArchivesSpace Virtual Member Forum - Session C |
3pm UTC | ||
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Our Online Forum forum adheres to the ArchivesSpace Code of Conduct. We seek to provide a welcoming, fun, and safe community experience for everyone. The full text of the code of conduct is available at https://archivesspace.org/archivesspace-code-of-conduct. |
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Online Forum Evaluation: https://www.surveymonkey.com/r/BVMVJ83 |