The Nominating Committee will be constituted at the 3rd Quarter Board Meeting each year (typically in March), and it will begin its work in early April. Its work will conclude in June after elections have concluded and appointments have been made to the councils.
...
- Early May: Nominating Committee confirms nominees.
- As soon as the deadline for the calls for nominations has passed, the Program Manager works with the Nominating Committee Chair to compile a complete list of all nominees, including nominees submitted in response to the general calls, self-nominations, and nominations solicited by Committee invitation. The list should be grouped by nominations for each vacancy. The list may be maintained on a restricted page of the wiki or otherwise secure and restricted shared folder, such as GoogleDrive or Dropbox.
- The Nominating Committee Chair convenes a Committee meeting to review all nominations and begin the process of prioritizing nominees to fill available vacancies according to a set of criteria that the Committee develops, but which should emphasize the nominees' relevant qualifications and experience to fulfill the responsibilities associated with the vacancy as well as diversity of institutional type, size, and location.
- For Governance Board vacancies, the Committee must identify two (and only two) candidates to stand for election for each vacant Member Representative level.
- For TAC and UAC vacancies, the Committee must identify one (and only one) candidate to fill each vacancy.
- The Committee should also prioritize a list of alternates for each vacancy in case the Governance Board should decline to approve a proposed candidate or in case a candidate decides to withdraw.
- Mid to Late May: Nominating Committee submits nominee recommendations to Governance Board for approval.
- The Nominating Committee Chair sends a message to Governance Board members listing the nominees the Committee has proposed to stand for election for any Governance Board Member Representative vacancies or for appointment to TAC or UAC. The message should include an attachment that includes draft candidate statements for Board candidates and summary information about TAC and UAC nominees. It should also include statistics on the numbers of nominations that were received for each vacancy. The message should ask Governance Board members to signal their approval or disapproval of the nominees by a specific deadline. If any nominees are not approved by the Governance Board, the Nominating Committee Chair should request the Board to consider approving the alternates it has identified.
- Once a slate of nominees for all vacancies has been approved by the Governance Board, the Nominating Committee Chair should coordinate contacting all nominees accordingly:
- Approved nominees should be contacted first to reconfirm their willingness to stand for election or accept their appointment. If any nominees should decline, alternates should be proposed and approved by the Governance Board.
- Approved nominees for Governance Board election slates should be requested to submit finalized candidate statements by the end of May.
- If any nominees should decline, alternates should be proposed and approved by the Governance Board.
- Nominees who are not approved for an election slate or appointment should be thanked for their participation in the nomination process and encouraged to continue their participation in the ArchivesSpace community.
- Approved nominees should be contacted first to reconfirm their willingness to stand for election or accept their appointment. If any nominees should decline, alternates should be proposed and approved by the Governance Board.
...