The Nominating Committee Chair is the immediate past chair of the Governance Board and will begin the process of identifying members to serve on the Nominating Committee no later than November. The membership of the Nominating Committee will be approved by the Governance Board no later than the 3rd Quarter Governance Board Meeting. The Nominating Committee will begin its work in early March and conclude it by the second week in June.
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- The immediate past chair of the Governance Board serves as Chair of the Nominating Committee
- According to the Bylaws, the immediate past chair of the Governance Board serves as the Chair of the Nominating Committee.
- The Nominating Committee Chair reviews the responsibilities associated with the role in preparation for managing the Nominating Committee and nominations and election processes.
- Nominating Committee Chair consults with Program Manager and others as needed to develop a roster of nominees for appointment to the Nominating Committee.
- The Nominating Committee consists of 9 11 members according to the Bylaws (art. V, sec. 2):
- Chair of the Governance Board or Board member designee.
- Chair and Vice-Chair of the Technical Advisory Council
- Chair and Vice-Chair of the User Advisory Council
- Five at large members, each representing one of the ArchivesSpace membership levels
- ArchivesSpace Program Manager, ex officio
- Nominating Committee Chair reviews roster of nominees for the Nominating Committee with Governance Board Chair and presents the roster to the Governance Board via email or at 3rd Quarter Governance Board Meeting.
- The Nominating Committee consists of 9 11 members according to the Bylaws (art. V, sec. 2):
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- March: Governance Board, TAC, and UAC vacancies are identified.
- Program Manager reviews with the chairs and vice-chairs of the Governance Board, TAC, and UAC any vacancies that will need to be filled due to term expirations, resignations, or other events.
- Governance Board members approaching the end of their first term should be asked whether they wish to stand for election for a second term. If so, they are automatically placed on the ballot, leaving the Nominating Committee the responsibility of recommending only one nominee to run against the incumbent. If the incumbent does not wish to run for reelection or has reached the end of her or his second term, the Nominating Committee will need to recommend two new nominees for the ballot to fill the vacancy. Note that only Member Representatives for the five Member Levels are elected; all other Governance Board members are defined according to their roles in the /wiki/spaces/ABT/pages/1671186.
- Due to the Bylaws change in 2021 that extended terms to three years, TAC and UAC members approaching the end of their first term will usually renew only if they will be serving in a leadership position. In these circumstances they should be asked whether they wish to be reappointed. If so, the Nominating Committee will normally recommend their reappointment unless the chair of the respective Council indicates that there have been issues with the member's performance. If the incumbent does not wish to be reappointed or has reached the end of her or his second term, the Nominating Committee will need to recommend a nominee to be appointed to fill the vacancy (TAC and UAC members are appointed; only Member Representatives to the Governance Board are elected by their constituents).
- Appointments to the Governance Board, TAC, and UAC are tied to individuals, not organizations, which is to say that an incumbent's appointment may not be transferred to another staff in her or his organization. If an incumbent is not eligible or does not wish to be considered for reelection or reappointment, the vacancy must be filled through the Nominations process.
- Program Manager reviews with the chairs and vice-chairs of the Governance Board, TAC, and UAC any vacancies that will need to be filled due to term expirations, resignations, or other events.
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