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Subject: Nominations Requested for ArchivesSpace Governance Board
Posted by Nominating Committee Chair to the following ArchivesSpace mailing lists:
archivesspace_users_group@lyralists.lyrasis.org
archivesspace_member_reps@lyralists.lyrasis.org
archivesspace_tac@lyralists.lyrasis.org
archivesspace_uac@lyralists.lyrasis.org
archivesspace_small_archives_users_group@lyralists.lyrasis.org
Nominating Committee members should also post a similar call to outside lists such as SAA Collection Management Tools Section, Archivists and Archives of Color Section, regional archives groups, and the ArchivesSpace Google Group.
As chair of the 20162019/17 20 ArchivesSpace Nominations Nominating Committee, I am writing to seek your nominations of candidates to stand for election for the ArchivesSpace Governance Board representing the Very Large and Small (Size) membership levels. Member engagement is critical to the success of ArchivesSpace, and the Board relies upon your recommendations for strong candidates. Even if you represent a different category of membership, please consider colleagues you know at other institutions.
Only ArchivesSpace members representatives may submit a nomination. All other staff of ArchivesSpace member organizations may submit nominations through their Member Representative. All Member Representatives are strongly encouraged to consult with all interested colleagues within their organization. Self-nominations are also welcome if you represent a Very Large or Small member institution.
To submit a nomination, you can simply send us names and the institutional affiliation for each, indicating whether or not you have contacted the nominee, so that a member of the nominating committee can follow up with the nominee to confirm interest. Or you can submit a brief statement from the nominee that briefly describes the nominee’s interest in and qualifications for serving on the ArchivesSpace Governance Board.
Nominations must be received by 9:00 p.m. EDT Friday, April 29, 2016. They may be sent to ArchivesSpace Program Manager Bradley Westbrook (brad.westbrook@lyrasis.org), who will collect nominations on behalf of the Nominations Committee. The Nominations Committee will review all nominations and confirm a slate of nominees with the current Governance Board. An election ballot will be circulated to member institutions in mid-May.
The current incumbents at the Very Large and Small membership levels are no longer eligible for re-election as representatives to the Governance Board. The terms for their successors will be July 1, 2016-June 30, 2018The Governance Board is charged with providing oversight for the ArchivesSpace application and community, including fiscal oversight, the approval of development priorities, and oversight of the Technical and User Advisory councils.
We are seeking (number) candidates for the (Size) level, (number) candidates for the (Size) level, etc. (The current incumbents at the (Names and levels) membership levels are running for re-election as representatives.) The terms for all successful candidates will be July 1, 20??-June 30, 20??. Each newly elected member representative will be eligible to run for a second term, July 1, 201820??-June 30, 202020??.
Nominees Governance Board nominees must be currently employed by an ArchivesSpace member organization in either the Very Large or Small (sizes) member levels (see the member lists at: http://www.archivesspace.org/members). Nominees should /community/whos-using-archivesspace/). A variety of skills, interests, and experience can be useful in furthering the Board's mission, but nominees should ideally have administrative and fiscal oversight experience, characteristics typical of director or associate director level staff. The Governance Board is charged with providing oversight for the ArchivesSpace application and community, including fiscal oversight, the approval of development priorities, and oversight of the Technical and User Advisory councils.
To meet the needs of a broad and diverse membership in a balanced and equitable way, the Governance Board is composed of twelve members:
9 voting members:
5 elected members, one from each of the five membership categories;
3 standing members, one representing each of the three original project partners (New York University, UC San Diego, and the University of Illinois, Urbana-Champaign); and
1 member representing the LYRASIS management team.
3 ex officio members:
ArchivesSpace Program Manager,
LYRASIS Director of Collection Services and Community Supported Software, and
1 member of the LYRASIS Board of Directors.
Please feel free to contact me or any member of our Nominations Committee with any questions. Again, nominations should be sent to Bradley Westbrook and must be received by April 29. As the community for a software application used in many different settings, we seek diverse voices in working to improve ArchivesSpace and support those who use or may benefit from using it. We especially encourage Black, Indigenous, and People of Color, and others currently less represented in our governance groups to consider joining us in these important leadership roles.
To submit nominations, including self-nominations, please submit this form at (link to Google form). Nominees who confirm their interest in standing for election will be requested to supply a formal candidate statement outlining their qualifications for serving on the ArchivesSpace Governance Board (see: http://archivesspace.org/about/governance-board-and-councils/). The Nominating Committee will review all nominations and confirm a slate of nominees with the current Governance Board. An election ballot will be circulated to member institutions in mid-May.
Nominations must be received by 9:00 p.m. EDT (date, usually late April). Please contact (Name), ArchivesSpace Program Manager, at (email) or any member of the Nominating Committee with questions.
Thank you for your participation in this important process, which is an essential part of our identity and operations as a community-based software organization.
Respectfully,
Christian Dupont(Name)
(Institution)
Chair, 2016 ArchivesSpace Nominations CommitteeBurns Librarian and Associate University Librarian for Special Collections, Boston Collegeand Governance Board member
On behalf of Nominating Committee members:
Christian Dupont, Chair (Boston College), Member, Governance Board
Gordon Daines (BYU(Name), (Institution), Chair of User Advisory Council
Sally Vermatten (NYU(Name), (Institution), Chair Chair of Technical Advisory Council
Stephen Hussman (University of Arizona(Name), (Institution), representing very large membership level
Ed Galloway (University of Pittsburgh(Name), (Institution), representing representing large membership level
Annie Benefiel (Grand Valley State University(Name), (Institution), representing representing medium membership level
Margot Note (World Monuments Fund(Name), (Institution), representing representing small membership level
Yue Ma (Museum of Chinese in America), representing (Name), (Institution), representing very small membership level
Brad Westbrook (Name), (ArchivesSpace Program Manager), ex officio