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Other chair and I are putting together the quarterly report to the ArchivesSpace Governance Board covering date span and ask that subteam leads briefly report on:
  • Roster Changes
  • Major Activities
    • Include this line for the first (May-July) report of the term: Please include activities for May-June if you are able, but if necessary, other chair and I can use the retrospectives to fill in the gaps
  • Future Priorities

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Based on the information provided during the nomination process and the vacancies left by the outgoing UAC/TAC members, I've assigned each of you to subteams as follows:

  • Member: Subteam

We acknowledge that not all members may have received their desired assignment, but we have done our best to meet the balance of subteam needs and incoming member elections. If interested, you can volunteer for a second subteam, which we'll go over in more detail at the orientation.

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Acceptance confirmation template

Regrets template

Welcome example email:

Subject: Welcome to the ArchivesSpace User Advisory Council

Greetings and Welcome to the ArchivesSpace User Advisory Council,

As the chair of the User Advisory Council, it's my pleasure to welcome you to the council for the 20XX-20XX term. In order to acquaint you with the work of the council, such as the mission, responsibilities, meetings, and sub-teams, I would like to schedule an orientation with all new members. Below is a link to a doodle poll with possible times for the next two weeks. Please respond to the email by end of day DEADLINE. After the orientation meeting, all council members will receive a survey for sub-team placement.

Link to doodle poll: LINK

If you have any questions, feel free to reach out to me.

Best,
YOUR NAME
Chair, ArchivesSpace User Advisory Council

For term renewals:

Dear NAME,

I am getting in touch because your first two-year term on the ArchivesSpace User Advisory Council (UAC) will be expiring, and you are eligible for a second two-year term. We appreciate all your hard work and input! Would you be interested in serving an additional term? The second term would start in July 20XX and run through June 20YY. If you have any questions or would like to discuss any issues, feel free to contact either me or Christine. Thank you for your contributions and involvement so far!

Regards,

YOUR NAME

Chair, ArchivesSpace User Advisory Council


For term expirations:

Dear NAME,

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